Administrative Secretary - Elementary

Overview

Administrative Secretary - Elementary (Lead Elementary)
Lane 13 Contract And Benefits
202 Day Contract/ Beginning August 3, 2026
Hours a day: 8
Hourly rate: $24.45-$27.48 Depending on qualifications and experience.

Contact Information

• Name:
  Charles Stewart
• Phone:
• Email: ckstewart

The job of Administrative Secretary - Elementary (Lead Elementary) is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.) for the purpose of ensuring items' availability.
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail, packages, supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence, reports and other materials (e.g. requisitions, purchase orders, forms for advertising vacant positions, letters, memorandums, minutes, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Registers new students for the purpose of assuring that all aspects of student enrollment are completed.
• Represents assigned administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her function.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department…