Administrative Assistant

Be the Heartbeat of Our Center

Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center — the friendly face, calming voice, and steady support that keeps everything running smoothly.

This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors.

Each day brings variety, but your core responsibilities will include:

• Answering phones professionally using our designated phone script
• Greeting families, staff, and visitors warmly and confidently
• Responding to email, phone, and in-person inquiries in a timely and courteous way
• Supporting the Director and stepping in during their absence when needed
• Scheduling appointments, managing calendars, and coordinating meetings
• Preparing professional emails, memos, reports, and correspondence
• Writing and editing documents, letters, and instructional materials
• Organizing and maintaining both digital and paper filing systems
• Navigating child care and industry-specific software (training provided)
• Managing multiple projects while meeting deadlines
• Attending trainings and workshops to support ongoing growth
• Handling confidential and sensitive information with discretion
• Supporting opening and closing procedures when assigned

This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must:

• Be at least 21 years old
• Hold a valid driver’s license with a clean driving record
• Be willing to be trained to drive a 14-passenger bus if needed
• Be able to pass a background check, fingerprinting, and random drug testing
• Be dependable, punctual, and highly organized
• Have strong writing skills, including spelling, grammar, and sentence structure
• Be comfortable working independently and as part of a team
• Be able to manage confidential and time-sensitive information
• Be available to work a flexible schedule, including opening or closing shifts
• Commit to ongoing professional development and required trainings

• Ability to lift and carry up to 50 lbs
• Ability to sit for extended periods at a computer
• Ability to walk, stand, sit, and move throughout the center
• Ability to sit on the floor and get up quickly if needed
• Ability to see, hear, and communicate clearly

At A to Z Building Blocks, we’re more than a child care center — we’re a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, you’re stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day.

If you’re organized, dependable, and ready to be the welcoming face of a growing child care community, we’d love to hear from you.