Accounts Payable Specialist

Accounts Payable Specialist

Industry: Manufacturing & Distribution
Employment Type: Full-Time
Compensation: $24- $29/hour

Position Overview

We are seeking an experienced Accounts Payable Specialist to support high‑volume invoice processing in a manufacturing and distribution environment. This role requires strong attention to detail, excellent organizational skills, and solid experience with 3‑way PO matching workflows (PO → Receiving → Invoice). The ideal candidate thrives in a fast‑paced setting, works well with cross-functional teams, and ensures accuracy and timeliness in all AP activities.

Key Responsibilities

Invoice Processing & 3‑Way Matching

• Review, validate, and enter vendor invoices using 3‑way PO matching to ensure alignment between purchase orders, receiving documents, and invoices.
• Research and resolve discrepancies related to pricing, quantities, freight charges, or missing documentation.
• Communicate with purchasing, receiving, and warehouse teams to reconcile mismatches and maintain accurate records.

Accounts Payable Operations

• Process a high volume of invoices and maintain timely approval workflows.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor accounts, including updating information and responding to inquiries.
• Reconcile vendor statements and resolve outstanding balances or credits.
• Ensure proper GL coding and adherence to company policies.

Compliance & Documentation

• Maintain accurate, organized electronic and physical AP files according to company procedures.
• Support month‑end closing with AP accruals and reporting as needed.
• Assist with internal and external audits by providing supporting documentation.

Cross-Functional Collaboration

• Work closely with procurement, inventory, production, and warehouse teams to ensure accuracy of POs, receipts, and invoice data.
• Build positive vendor relationships and provide timely responses to payment inquiries.

Qualifications

• 2–4+ years of Accounts Payable experience, ideally in manufacturing, distribution, or supply chain environments.
• Strong proficiency in 3‑way PO matching required.
• Experience with ERP systems (SAP, Oracle, Net Suite, Microsoft Dynamics, Epicor, or similar).
• Strong Excel skills and comfort working with high volumes of data.
• Excellent attention to detail with a commitment to accuracy.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Strong communication skills and the ability to collaborate across departments.

Preferred Skills

• Familiarity with freight, inventory, and material-related cost structures.
• Understanding of manufacturing workflows and receiving/warehouse operations.
• Experience handling vendor disputes, credits, and inventory purchase issues.

Work Environment

• 100% on-site
• Fast‑paced, team‑oriented manufacturing and distribution setting.
• On-site role with regular interaction with purchasing, receiving, and warehouse teams.
• Business casual workplace with a focus on collaboration and accuracy.