GME Program Coordinator

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world‑class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

The Department of Anesthesiology at Duke University is seeking a Fellowship Program Coordinator to support 37 Fellows and two Faculty Fellows in the Department of Anesthesiology's Education Program.

Plan, coordinate and administer activities within assigned program areas; develop, coordinate and advise on policy related to specified programs.

• Program Compliance and Quality Improvement
  • Ensure adherence to ACGME, GME, and ICGME standards by acquiring knowledge of current regulations and policies.
  • Collaborate with Program Directors to develop and refine educational curricula, track performance data, and drive continuous quality improvement and accreditation.
  • Ensure fellow education is compliant with national, hospital, departmental, and program policies.
  • Manage annual evaluations for fellows, faculty, and program staff involved in fellow education.
  • Maintain and enhance fellowship databases to support program efficiency and effectiveness, with annual updates.
• Recruitment
  • Participate in and coordinate fellowship interview and selection process including the creation, design, and publishing of all recruitment material sent to prospective fellows.
  • Develop expertise in SF Match, ERAS, and the AAMC National Resident Ranking Program for applicable fellowship programs.
  • Utilize databases and tools to manage fellowship program applications and track candidate progress.
• Operational Management
  • Share responsibility for managing fellowship programs, ensuring appropriate resource utilization and delegation of responsibilities.
  • Assist in managing daily program operations and ensuring smooth execution of fellowship activities.
  • Serve as a liaison between fellows, Program Directors, faculty and departmental staff to clarify policies and procedures.
• Communication and Coordination
  • Communicate with fellows and Department Leadership regarding departmental and program activities.
  • Prepare and distribute program information for departmental meetings and updates on policies and procedures on a regular basis.
  • Organize and update fellowship didactics on multiple platforms including Sakai/Canvas, weekly.
  • Organize team meetings and departmental activities as required.
• Collaboration and Support
  • Collaborate with other departments to ensure the continuation of high‑quality fellow education.
  • Provide support for special projects and additional duties as needed, including occasional work outside standard business hours.

Preferred

Skills:

• Excellent organizational, communication, and analytical skills.
• Ability to provide guidance, set standards, and monitor performance effectively.
• Strong problem‑solving skills with the ability to evaluate and improve program performance.
• Knowledge of business principles related to strategic planning, resource management, and leadership.
• Proficiency with scheduling and virtual meeting platforms (Zoom, Web Ex), Canvas/Sakai, Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with ACGME and other accreditation requirements.
• Experience in a fellowship or academic medical setting.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities…