Gme Program Coordinator

Select how often (in days) to receive an alert:

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health, a world‑class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

In conjunction with the Department Chair, Department Director, and Program Director, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education program, and is supervised by the program director.

The Graduate Medical Program Coordinator may perform duties including but not limited to the administration and management of the program as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation and ongoing compliance with the program's goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant residency program issues.

Please see the below the time allocation with specific tasks for detail.

• Provide management assistance to Residency Program Director, other faculty, residents, and other departmental staff by supplying clarification of organizational and departmental policies standards, operational procedures, and guidelines.
• In conjunction with the program leadership (PD, chair, vice-chair of education, APDs), and with assistance from junior program coordinator:
• Guide daily operations of the residency program.
• Ensure resident education and compliance with national, hospital, departmental, and program policies.
• Distribute and collect resident evaluations.
• Prepare and distribute quarterly and semester evaluations of clinical faculty.
• Coordinate with the Program Director and/or Advisors semi‑annual meetings with the trainees to review semester evaluations.
• Prepare and submit monthly supplemental pay report for resident moonlighting.
• Set, monitor and track trainee supplemental payments, duty hour compliance, and eligibility.
• Conduct monthly billing reconciliation of resident time spent at VAMC and Duke Regional Hospital.
• Ensure reimbursements for resident support are handled in a timely fashion (support for meetings, books, etc).
• Curriculum Development:
  Ensure that educational goals and objectives by rotation are defined by level of training, disseminated alongside of rotation requirements, and met as directed by the academic curriculum.
• Leadership & Program Representation:
• Represent the department on required hospital/institutional/ national committees. Participate in institutional GME program coordinator committee and monthly ICGME meetings.
• Acquire and maintain knowledge of national, state and institutional regulations and requirements pertaining to GME programs generally and Anesthesiology Residency Programs specifically.
• Interface with the institutional office of GME and work with the Designated Institutional Official(DIO). Collaborate with other departments to ensure the continuation of quality resident education.
• Act as the primary program contact for all questions pertaining to the GME software, Med Hub.
• Communicate with the residents, clinical faculty, clerical staff, and department leadership regarding departmental and program activities, compliance, and deadlines. Organize team meetings and…