Procurement Specialist

Overview

Work, Serve, Thrive. With the City of Durham

Advance in your career while making a real difference in the community you serve.

Hiring Range: $46,629 - $61,017.84

Work Day/

Hours:

Monday through Friday 8:00 AM to 4:30 PM

Join one of the highest fiscally rated entities in the country. The City of Durham’s Finance Department promotes sound management and stewardship of taxpayer dollars by helping the City Council, City Manager and City departments manage their financial resources and leading risk management administration and training. If sound fiscal management is what you’re about, join our team!

This position provides inventory functions and professional procurement and contract administration services to the City. It performs more advanced transaction processing involving basic research, verification, reconciliation and mathematical calculations, and responds to internal and external customer questions and inquiries by communicating standard policies and procedures. There is an established operational routine to be followed and decisions are limited primarily to choosing how quickly the work is performed and the sequence in which the work is performed to meet established standards and deadlines.

Responsible for processing credit card transactions; generating reports; generating purchase orders and requisitions; entering data; reviewing data for accuracy; preparing batch payments; maintaining filing and records; and compiling information.

• Providing clerical and administrative support for the purchasing division.
• Review and process new vendor accounts in MUNIS.
• Generating purchase orders and requisitions.
• Reviews Request for Proposals (RFP) and Request for Qualifications (RFQ) by reviewing the proposals for alignment with the proposal/qualification document before posting to City of Durham Bid page.
• Administers assigned procurement programs (e.g., Amazon Business, Office Depot, etc.).
• Provide coverage for mailroom.

• High School Diploma or Equivalent (GED, HiSET, TASC)
• Two years of experience in purchasing or procurement (such as: order processing, financial transactions and paperwork, and verifying transactions for accuracy).
• Intermediate experience with Enterprise Resource Planning (ERP) software/systems.

• Advanced Excel Skills desirable
• Advanced MS Office Skills desirable
• Experience with MUNIS (ERP) system
• Prior Governmental procurement/purchasing experience
• Experience with performing Cost Analysis

• 12-13 paid holidays per year
• 13 standard work days of vacation per year
• 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
• 2 weeks paid military leave per year
• Medical, dental, vision, and supplemental life insurance plans
• State and City retirement plans
• Short and long term disability plans
• Paid temporary disability leave for specified conditions
• City contribution of 13.6% into the N.C. State Retirement System
• Paid funeral leave
• Employee Assistance Program - personal and family counseling
• Paid life insurance equal to annual salary
• Volunteer leave (48 hours per year)
• 4 hours parental leave each year
• Workman's Compensation Insurance
• 457 Deferred Compensation Plans

• 401(k) retirement plan (5.0% of salary)
• State retirement plan

• 401(k) retirement plan (5.0% of salary)
• State retirement plan effective first day of the month following date of hire
• Health insurance effective first day of the month following date of hire
• Dental and life insurance, after one year of service
• Pro-rated vacation, pro-rated sick, pro-rated floating holiday, part-time holiday pay (based on scheduled hours for that day) after one year of service

01 Where did you first hear about this opportunity?

• City of Durham Website
• Walk in
• Job fair
• Employee referral
• Professional organization — Please list the organization in the "other" box below
• Internet posting — Please list the specific web site in the "other" box below
• Craig's List
• Facebook
• Linked…