Program Coordinator

Overview

Duke University is seeking a full-time, in-person Program Coordinator to join the Dean’s Office of the Pratt School of Engineering, supporting the Dean’s Office—including Undergraduate Education and Development—and the Fitzpatrick Institute for Photonics. This role involves coordinating programs, managing logistics, and supporting leadership with administrative and financial tasks to contribute to the future of engineering education and research at Duke.

• Generally requires a bachelor’s degree.
• At least one year of experience in program administration or related academic, instructional, or counseling activities.
• Equivalent combinations of relevant education and experience may be considered.

• Strong analytical, communication, and organizational skills.
• Experience with financial systems such as Buy@Duke, Concur, SAP, and AP Check Requests.
• Ability to work independently with minimal supervision.
• Skilled in strategic planning, resource coordination, and program evaluation.
• Experience supporting senior leadership and managing confidential information.

• This is an onsite position. The work is performed on-site at Duke University.
• Occasional evening or weekend work may be required for events or special projects.
• Familiarity with Duke policies and procedures is preferred.

• Support senior leadership in the Dean’s Office and Fitzpatrick Institute for Photonics with calendar management, travel coordination, and confidential administrative tasks.
• Plan and execute events such as seminars, workshops, conferences, and distinguished guest visits, including logistics, communications, and on-site support.
• Manage financial operations, including budgeting, expense reconciliation, corporate card processing, and invoice resolution.
• Coordinate program activities, making operational decisions that impact strategic goals and advising staff on policy and process improvements.
• Develop communications and promotional materials, including newsletters, press releases, and website updates to support public relations and outreach efforts.

At Duke’s Pratt School of Engineering, we are committed to fostering innovation, collaboration, and excellence in education and research. The Fitzpatrick Institute for Photonics is a world-renowned center for interdisciplinary photonics research, offering a vibrant environment for discovery and impact. As part of our team, you’ll enjoy working in a collegial atmosphere that values inclusion, creativity, and professional growth. Located in the heart of Durham, NC, Duke offers a beautiful campus, access to cultural events, and a strong sense of community.

“Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00.” Duke considers factors such as scope and responsibilities of the position, candidate’s work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation includes comprehensive medical and dental care programs, retirement benefits, and other programs.

Learn more at duke hr benefits site.

Job Code:  PROGRAM COORD

Job Level: 10

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation, or military status.

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.