Executive Assistant

Position Information

Position Title: Executive Assistant
Department: Epidemiology - 463501
Career Area: Administrative/Clerical Support
Position Type: Temporary Staff (SHRA)
Full-time/Part-time: Full-Time Temporary
Hours per week: 40
Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM (4 days in person)
Location: North Carolina, US
Hiring Range: $26.00 - $32.00 per hour
Estimated Duration: 6 months not to exceed 11 months

The Department of Epidemiology is one of the seven departments located in the Gillings School of Global Public Health. Its primary focus is the development and application of research methods to understand the patterns and causes of health and disease, and applying that knowledge to improve population health. The department has 38 Tenured-Tenure Track / 8 Joint Tenure-Track Faculty, 22 Fixed Term / 4 Joint Fixed Term Faculty, 122 Adjuncts, 33 EHRA Non-Faculty, 22 Postdocs, 23 SHRA (Staff), 11 SHRA Temporary and 226 Students.

The department’s operating budget is 27 million a year.

This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The role manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). Responsibilities include ensuring the day‑to‑day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally.

The assistant serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. The position coordinates administrative support and serves as a high‑level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be from appropriately accredited institutions.

Experience in executive assistance in higher education.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.