Admissions Officer

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

The Duke Doctor of Physical Therapy (DPT) Program is seeking an Admissions Officer I to join our dynamic Admissions and Orthopaedic Graduate Education (GME) support team. In this role, you will support the full DPT Admissions Cycle while also providing essential administrative and scheduling support to the Orthopaedic GME program. You will play a key part in creating a seamless, informative, and welcoming experience for prospective students, applicants, residents, and medical students.

You will excel in this position if you enjoy managing complex processes, supporting program operations, coordinating events, and building strong relationships across departments. Your work will directly impact the success of future Physical Therapists and Orthopaedic Medical Doctors who will train at Duke.

• Bachelor’s degree
• Strong organizational and multitasking skills
• Ability to handle a high-volume, deadline-driven workflow
• Strong communication skills across email, phone, and in-person interactions
• Comfortable working with digital systems, databases, and spreadsheets
• Availability for occasional overnight travel, evenings, and weekends, for events and tours

• Experience with student programming, admissions, advising, or higher education
• Experience with centralized application systems (such as PTCAS or WebAdMIT)
• Strong writing, presentation, and communication skills
• Keen attention to detail
• The ability to pivot as program needs and work schedules change
• Experience coordinating events or supporting program operations
  
  Comfortable balancing multiple priorities

• Valid driver’s license for occasional travel
• Ability to lift/move event materials (up to ~25 lbs.)
• Participate in occasional overnight travel, evening, and weekend events

• Hybrid eligible. The position (exempt only) is partially remote, and the employee must reside in a Duke University-approved state.

• Manage all admissions correspondence with prospective and accepted students.
• Manage the admission email account and phone line.
• Support the management of approximately 1200 applications for each Admissions cycle using a Centralized Application System (PTCAS).
• Support the coordination of info sessions and interview days. Manage the correspondence with attendees and assist with online or in-person logistics.
• Maintain communication with invited applicants and process adjustments as needed.
• Monitors progress of all admissions decisions; supervises tracking of offers and transcripts, etc.
• Review verified applications for the initial screening of admissions metrics and update applicant status; notify applicants of missing materials and/or when applications are complete.
• Manage sign‑up process for on‑site tours with Admissions Graduate Assistants – troubleshoot any issues that may arise.
• Manage swag budget and inventory.

• Schedule/Support both virtual and in‑person recruiting events for Duke DPT or outside institutions.
• Host/facilitate individual interviews on Interview Day.
• Organize the events and develop marketing materials…