Events Coordinator

Accentuate Staffing is seeking an Event Coordinator to support a busy marketing team with conference, meeting, and event planning activities. This is a detail-heavy, execution-focused role that will support many aspects of event planning, logistics, internal coordination, and administrative follow-through. This position is a strong fit for someone who enjoys keeping moving parts organized, is comfortable with repetitive administrative tasks, and can help ensure events run smoothly from planning through completion.

• Coordinate logistics for conferences, meetings, and other marketing events
• Prepare event briefing materials and books
• Manage registration processes and help maintain event platforms and apps
• Support hotel reservation uploads, rooming list management, and related logistics
• Assist with venue sourcing and review venue options, including food and beverage minimums and contract details
• Help route contracts, approvals, invoices, check requests, purchase orders, and Docusigns
• Maintain conference and sponsorship tracking documents
• Take planning meeting notes and send action items, calendar invites, and internal communications
• Support event material shipping and inventory management
• Assist with invitations, slide decks, and select event materials
• Partner with internal stakeholders on needs assessment forms and related planning documentation
• Communicate event details clearly to team members supporting each event
• Identify potential issues early and help solve problems proactively

• 3-5 years of experience in event coordination, meeting planning, or a similar role
• Strong organizational skills and attention to detail
• Ability to manage manual, process-driven, and administrative aspects of event planning
• Experience with registration platforms such as Cvent, Groupize, or similar tools
• Experience reviewing venue contracts; negotiation exposure is a plus
• Strong Excel and Microsoft 365 skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and anticipate risks
• Comfortable working on-site in RTP
• High school diploma required; additional education is a plus

• Experience supporting conferences, sponsor ships, or corporate events
• Experience in a process-heavy or compliance-oriented environment
• Experience with project coordination related to events or marketing operations