Staff Assistant

Positional Summary

The Staff Assistant provides administrative, communications, and programming support for the Dean of Students Office with a primary focus on student-facing programs, events, and daily operations. This role serves as a key point of contact for students, families, staff, and campus partners, ensuring efficient office operations and a welcoming environment. The position supports multiple functional areas, manages administrative processes, and assists with major programs such as New Student Orientation and Family Weekend.

The Staff Assistant works collaboratively, balances competing priorities, and adapts to the academic calendar and evolving office needs. This position is expected to generally be 100% on site.

• Serve as the primary point of contact for the Dean of Students Office, responding to phone, email, and in-person inquiries using sound judgment.
• Schedule and coordinate meetings and appointments for leadership and staff; manage calendars; organize job searches and campus visits.
• Maintain office files, records, reports, and correspondence; remain knowledgeable of office protocols and procedures.
• Compile, summarize, and review data and reports for supervisors; assist with presentations and staff meeting materials.
• Coordinate office communications including newsletters, website updates, and social media monitoring.
• Manage room reservations and event spaces; coordinate with Facilities on space needs and work orders.
• Maintain and reconcile financial records, procurement card transactions, interdepartmental transfers, and travel reports.
• Order supplies and manage office inventory.

• Provide administrative and logistical support for New Student Orientation, Family Weekend, and other major programs.
• Assist with event planning including space reservations, room setup, volunteer coordination, materials preparation, and on-site support.
• Coordinate event calendars and ensure accurate scheduling and communication of program details.
• Support outreach and engagement efforts related to programs and events.

• Perform related duties as assigned or required to meet departmental, Division and University goals and objectives, as assigned by their Supervisor, Director, or respective designees.

The intent of this job description is to provide a representative outline of the type of responsibilities that will be required of positions given this title and shall not be construed as all-encompassing or as a declaration of all specific duties and responsibilities of this position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University provides an annual base salary range for this position as USD $18.92 to USD $28.09. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: (Use the "Apply for this Job" box below)./

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post secondary education in administrative support or a related business field.

Experience:

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR an equivalent combination of education and relevant experience.

Bachelor’s degree from an accredited four-year institution and prior experience working in a college or university environment. Experience…