Purchasing Specialist

1 Primary Purpose and Overall Objective of the Job:

Provide administrative support to the Purchasing Department, both the Direct and the Indirect Teams based in Durham. Producing, standardizing & improving common operational activities for the Purchasing Durham Team, in coordination with the Global organization.

2 Main Accountabilities:

• Provide administrative support to the Purchasing Department including ordering of supplies, filing, scheduling meetings, coordinating

travel arrangements, coordination and support for IT and mobile materials, especially for new comers.

• Responsible for creating the interview schedule for any Purchasing candidates being interviewed and coordinating their travel arrangements

• Manage, by delegation, some purchasing files and tasks in a multicultural and international context, with interactions with external suppliers,

• Maintain and update regularly various centralized purchasing files to include, but not limited to:
Approved Supplier List, Purchasing Department SOP's (Standard Operating Procedures), Purchasing Department Training Records, NDA (Non Disclosure Agreements), contracts and required Supplier documentation (SAD, SSS, Iso certificates,...).

• Run and manage periodical reports: ASL, Diversity Report, Ad hoc analysis.

• Support Purchasing Quality related activities in connection with Corporate Purchasing and Site Coordinator:

- Primary contact between Local Purchasing team and Local QA for supplier approval related activities.

- Manage the process of Vendor External Data Forms

- In charge of creating, managing and maintaining the Supplier Quality folders.

- Support internal/external audit preparation.

• Establish activity tracking tables for the purchasing family reporting according to the