Administrative Specialist II

** Agency
* * Dept of Health and Human Services
** Division
* * Blind Services
** Job Classification Title
** Administrative Specialist II (S)
** Position Number
**** Grade
* * NC09

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
** Description of Work
** This position carries primary responsibility for scheduling and managing transportation for EU consumers, purchasing EU testing materials, paying and reconciling invoices, and managing paper files. It also involves collecting and assembling weekly and monthly internal reports. The individual in this role serves as a contact for building and front desk emergencies.
The main objective of this role is to provide administrative support to the DSB Career and Training Center. These programs offer evaluations, assessments, and vocational rehabilitation services to clients referred by VR counselors.

Key responsibilities include:

• Preparing the program’s inventory of fixed assets (including Low Vision inventory) and managing revolving funds.

• Handling procurement card purchases and processes, preparing and processing authorizations, and compiling accurate monthly reports using MS Excel.

• Drafting letters, correspondence, memorandums, and emails for programs and staff, as well as preparing files and performing data entry.

• Creating budget spreadsheets to monitor expenditures; answering phone calls; maintaining records; managing general billing; preparing mailings; processing mail; distributing office equipment; filing; taking dictation; and updating referral lists.

• Scheduling consumers and arranging interpreter services.

• Generating authorizations for payments within the case management system and scanning documents in accordance with PII and PHI protocols.

• Serving as a point of contact for maintenance and housekeeping issues.

• Collaborating as part of an administrative team to ensure the Center’s administrative needs are met, supporting the effective delivery of services to participants.
** Knowledge

Skills and Abilities

/Management Preferences
**** Salary Range: $41,206 - $72,113
**** Recruitment Range: $41,206 - $56,000
** Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.  The following Management Preferences are not required, but applicants that possess these skills are preferred:
• Experience with procurement card processes.
• Experience with Fixed Asset Inventory.
• High level of experience creating and maintain MS Excel Spreadsheets.
• Administrative experience in a human services facility and/or interacting with people with disabilities.
** Position is funded in part through federal funds.
**** Posting closes at 11:59 p.m. the night before the end date.
**** About the NC Division of Services for the Blind (DSB):
** The Division of Services for the Blind provides services to people who are visually impaired, blind and deaf- blind to help them reach their goals of independence and employment.
** Compensation and Benefits:
** The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for .
** Supplemental Contact Information:
** The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation…