Facilities Coordinator

Overview

Interview: 1 onsite + virtual with the team

Schedule:

Monday-Thursday 9-4pm, and Friday as needed as project ramps (32-40hrs a week)

• 3-10 years of administrative skills (admin/executive assistant, office manager, facilities coordination)
• 2+ years of vendor management experience (vendor types: coffee vendors, landscapers, IT vendors, general contractors, subs like HVAC, access controls, security vendors)
• communication
• project coordinator skills within either construction or facilities management or office management
• with excel and power point (presentations on construction updates and updates to share with the teams)
• very strong managing and meeting deadlines + holding vendors to deadlines

The Facilities Management Coordinator supports day-to-day facilities operations while providing critical coordination and administrative support for large facility-related projects, including office relocation and building remodel efforts. This role requires a highly organized, proactive professional who can manage multiple priorities, support project tracking and budgets, coordinate vendors, and assist with a wide range of administrative tasks in a fast-paced environment.

The ideal candidate is detail-oriented, adaptable, and comfortable working cross-functionally to help keep projects and operations running smoothly.

• Support facilities-related projects, including office relocation, remodel, and build-out initiatives
• Assist with project coordination, timelines, documentation, and budget tracking
• Coordinate with vendors, contractors, and service providers
• Provide administrative support for facilities operations, including scheduling, reporting, and recordkeeping
• Prepare presentations, reports, and documentation using PowerPoint and Microsoft Office
• Help manage facilities-related requests and resolve operational or interpersonal issues as they arise
• Collaborate with internal teams such as Operations, Finance, IT, and Leadership