Executive Administrative Assistant to US VP Finance and CFO

Site Name:
Durham Blackwell Street

Posted Date:
Jan 28 2026

The Executive Administrative Assistant provides high-level, proactive administrative and secretarial support to the US VP Finance and CFO. This role serves as a key liaison both internally and externally, requiring exceptional business acumen, stakeholder management, and organizational skills to support finance leadership in a dynamic, matrixed environment.

• Manage complex calendar and schedule for the VP Finance and CFO, including meetings, appointments, and deadlines.
• Monitor, prioritize, and respond to internal and external correspondence, independently delegate and track follow-ups.
• Screen and handle email and inquiries with professionalism.
• Prepare and edit correspondence, reports, presentations, and financial documents; conduct research as needed.
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
• Liaise with internal departments (e.g., Accounting, Treasury, Legal) and external partners (e.g., auditors, banks, vendors).
• Support the preparation and logistics for board meetings, finance reviews, and leadership events.
• Maintain strict confidentiality of sensitive financial and business information.
• Track and manage key projects, deadlines, and deliverables for the Finance office.
• Assist with budget tracking, invoice processing, and procurement as required.
• Maintain the financial calendar, tracking deadlines for audits, tax filings, compliance reports, and other critical deliverables.
• Coordinate with internal and external auditors, legal, and compliance teams as needed.

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with finance systems and databases preferred.
• Associate Degree or Bachelor's Degree required.
• Demonstrated experience supporting senior finance executives or C-suite leaders.
• Organizational, analytical, and administrative skills;
  Ability to manage multiple priorities under tight deadlines.
• Ability to work independently and as part of a team;
  Proactive and resourceful.
• Experience working in a complex, matrixed organization;
  Comfortable interfacing with all levels of the company.
• Stakeholder management and interpersonal skills.
• Demonstrated initiative and independent judgment.
• Proficiency with digital collaboration tools (Microsoft Teams, SharePoint, One Drive).
• Experience with virtual meeting platforms and hybrid event coordination (Zoom, Webex).
• Understanding of financial compliance and document control processes.
• Cross-cultural communication skills for global teams
• Experience leveraging AI tools for scheduling, document preparation, and data analysis

• Excellent written and verbal communication skills;
  Attention to detail and accuracy.
• High level of professionalism and discretion in handling confidential matters.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

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In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

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