Administrative Assistant, Global Administration

Overview

Be You. Be Bold. Choose Duke. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Administrative Assistant, Global Administration
, you’ll be a vital part of a collaborative, interdisciplinary team that supports Duke’s global strategy and fosters connections across diverse cultures and academic disciplines.

This role requires a strong educational foundation—typically a full high school education plus two years of post-secondary education in a business-related field—and four years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
OR any other equivalent combination of relevant education and/or experience. Degrees, licensures, and certifications that demonstrate your ability to thrive in a dynamic administrative environment are highly valued.

What You’ll Do:

• Oversee strategic calendar management for senior leadership involved in global activities.
• Coordinate travel and expense management for leadership.
• Organize and manage high-profile meetings and committees, handling all logistics.
• Screen and route sensitive correspondence with discretion and confidentiality.
• Support global committees and working groups through scheduling, documentation, and collaboration.
• Manage internal and external agreements, including MOUs.
• Assist with special projects, workshops, and conferences, ensuring timely execution.
• Coordinate logistics for international visitors and delegations.
• Provide end-to-end support for in-person, hybrid, and virtual events.
• Manage day-to-day office operations and liaise with other Duke offices.
• Perform other related duties as assigned.

Pay and Benefits

Anticipated Pay Range Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck.

Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: (Use the "Apply for this Job" box below)./benefits

Essential Physical Job Functions Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Equal Employment Opportunity Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.