Associate Registrar

Duke University School of Medicine was established in 1930 and is the youngest of the nation’s top medical schools. Ranked sixth among medical schools nationwide, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health—a world‑class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Join us as an Associate Registrar and play a pivotal role in shaping the academic experience!

Be You.

In this dynamic position, you’ll supervise activities of the SOM and/or University Registrar’s Office to include coordination of class schedules with classroom assignments to ensure optimum use of buildings and equipment, registration of students, and maintenance of student records.

Hybrid

Duke University provides an annual base salary range for this position as USD $66,842.00 to USD $. Duke University considers factors such as scope and responsibilities of the position; candidate’s work experience, education/training, key skills; internal peer equity; and market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at: (Use the "Apply for this Job" box below)./

Detail oriented, tech‑savvy individual with the ability to work on multiple tasks. Membership in AACRAO (American Association of Collegiate Registrars and Admissions Officers) is a plus. Experience with People Soft is a plus.

Education/Training – Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor’s degree program.

Experience – Work requires five (5) years records/registration maintenance or related administrative experience to acquire the skills necessary to administer complex office functions related to the establishment and management of student records and registration, compilation of reports and surveys reflecting student enrollment and implementation and interpretation of records and registration policies.

Or an equivalent combination of relevant education and/or experience.

Skills – Strong analytical and communication skills, ability to multi‑task, strong attention to detail and ability to pivot. Ability to work with others or independently. Experience with Duke Hub (People Soft) Student Records System preferred. Query writing skills.

• Supervise registration of students, maintenance of student records, and completion of degrees for all SoM programs.
• Supervision of three full‑time SoM Registrar’s office employees, including training on software, policies and procedures.
• Ensure adherence to state, federal, university, and SOM regulations and guidelines, including FERPA compliance.
• Maintain the integrity of all student records.
• Audit each student record in the MD program to ensure that students meet graduation requirements and clear students for graduation. Complete degrees.
• Effective communication between other departments, faculty/staff, and students.
• Plan and schedule work for the group ensuring proper distribution of assignments and adequate manning, space, and facilities for subsequent performance of duties. Provide direction, guidance and leadership to SoM Registrar’s Office staff members.
• Develop the academic calendar annually for the Doctor of…