Special Assistant

About Arabella’s Managed Organizations Team

Arabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview.

The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement.

Special Assistant, Managed Organizations (Durham, Chicago, or Washington, DC)

We’re looking for a resourceful, detail-oriented, organized, high-performing individual to serve as a special assistant to Senior Vice President for Managed Organizations. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional executive-support work in the sector.

Provide primary administrative and special project support to the Senior Vice President for Managed Organizations

Handle all requests for meetings, appointments, and scheduling

Manage travel logistics, timesheets, and expense reports

Provide briefings, research, deck support, talking points and background documents to the Senior Vice President as needed

Pull and maintain reports to support management and decision-making

Coordinate logistics for internal and external engagements, including logistics and run of show support

Attend and participate in meetings on an as needed basis

Deliver special projects and autonomous assignments as required

To be successful in this role you’ll need:

2+ years of relevant work experience

Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately

Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and experience with Salesforce

High degree of organization and attention to detail and ability to manage and make progress on multiple projects simultaneously

Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence

Strong work ethic, positive attitude, and a willingness to be flexible and do whatever it takes to get the job done

Sound judgment, maturity, and the ability to handle sensitive information with discretion and poise

Flexibility, initiative, and entrepreneurial spirit

Ability to work cooperatively and across teams

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Core Competencies:

The ability to provide excellent, including the ability to efficiently and independently address routine service matters, to suggest effective client-centered solutions when elevating challenges or concerns, and to understand how the team can operate to maintain high-quality service

The ability to complete complex tasks, to use a work plan to undertake projects, and to understand how those projects impact the client, team, and/or firm’s objectives

The ability to understand stakeholders’ perspectives and circumstances, and to build and manage strong relationships that reflect that understanding

The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables

The ability to work cooperatively and inclusively with others to achieve shared goals, including knowing when and how to compromise, being willing to proactively help colleagues, and sharing knowledge in various mediums

An enthusiasm for taking on stretch and development opportunities, including the ability to accept feedback and use it to improve performance

The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including knowing when to elevate…