Staff Accountant

At The Center for Inquiry-Based Learning (CIBL), we believe students should interact with the world around them. Creating and supporting hands-on STEM classroom environments that allow students the opportunity to wonder, question, think, and discover is at the heart of what we do. CIBL supplies science kits and other hands-on materials for classroom use. We also provide professional development for teachers.

CIBL is a small non-profit with a staff that is in downtown Durham. We are looking for someone who shares our passion and wants to be a part of the difference we are making for teachers and students.

You will also be responsible for all aspects of bookkeeping and accounting, including coordination with CIBL’s external CPA firm. You are someone who understands, appreciates, and thrives as a teammate. You are hard-working, self-motivated, detail-oriented, and able to meet deadlines.

• Manage all aspects of day-to-day bookkeeping and accounting processes, including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation.
• Ensure compliance with federal, state, and local regulations. This includes, but is not limited to, remitting monthly sales tax filings, charitable solicitation license, and payroll with holdings.
• Oversee year-end close and ensure all accounts are reconciled monthly according to GAAP. This includes cost allocation entries at year-end, following best practices for allocation methodology.
• Onboard new employees’ paperwork and related compliance as needed.
• Promptly prepare customer Requests for payment, quotes, and invoices as requested.
• Closely track Accounts Receivable balances; follow up with customers and collect amounts due as needed.
• Execute all monthly payroll activities using a third-party payroll service provider.
• Collect Form W-9 from all vendors as appropriate prior to issuing any payment. Work with an external CPA firm to prepare Forms 1099 for all vendors as appropriate each year by the regulatory deadline.
• Prepare financial reports as needed on a modified cash basis, including standard financial reports, budget vs. actual reports, and grant-specific financial reports.
• Work with the external CPA on year-end close and tax return preparation.
• Support the Executive Director in the development and analysis of the annual organization budget.
• Maintain accounting procedures, policies, and internal control systems to ensure the integrity of all financial systems.
• Perform non-routine tasks requiring strong judgment and initiative.

• Advanced proficiency with Quick Books Online, including the payroll module
• Knowledgeable in sales tax and payroll withholding compliance and filings.
• Bachelor’s degree equivalent in a related field with 3-5 years of related experience or a combination of education and experience.
• Proficiency in Excel.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and analytical skills: ability to manage priorities and workflow
• Ability to work effectively with a diversity of individuals at all organizational levels.
• Understanding of and commitment to CIBL’s mission.

This part-time position is expected to be 8-12 hours per week, but more time may be required as CIBL’s needs evolve. Competitive compensation based on qualifications, a retirement match of up to 6%, a hybrid work schedule, and paid time off are offered.

First, visit our website learning.org and watch the video. After you are convinced, this is what you want to do, please send the following to todd@ciblearning with the subject Staff Accountant :

• a brief letter of interest and describe why you want to join CIBL
• your resume
• 3-5 references (include email address, phone number, and how the person is familiar with your work)