Accounts Payable Clerk

Job Description

The company employs over 100 staff and is a medium sized fast growing company.

The position is office based in Hillcrest (Durban area)

Personnel provide support to accounts payable managing purchase requisitions, reconciling purchase orders, delivery notes, receive, open and log supplier invoices. Reconcile purchase proposals ready for approval by department heads when necessary. Monitoring of costs against approved budget and support of the Finance manager on general accounting and budgeting and month end closure procedures. Support business units in procurement and costing against tasks.

• Administration support to finance department & office general
• Procurement & costing
• Managing the requisition process
• Reconciling supplier invoices against Purchase Orders and Delivery Notes
• Onboarding new suppliers and maintaining supplier database.
• Collating and reconciling supplier payments and accounts
• assemble, review, and verify invoices and check requests.
• flag and clarify any anomalies or questionable invoice items or prices.
• sort, code and match invoices and post to the general ledger and AP ledger
• record invoices up for payment
• enter and upload invoices into system.
• track expenses and process expense reports vs budget
• reconcile accounts payable transactions.
• reconcile credit card transactions.
• reconcile accounts to ensure payments are up to date.
• research and resolve invoice discrepancies and queries.
• maintain vendor database.
• correspond with vendors and respond to enquiries whilst maintaining good relations.
• prepare monthly cost variance reports.
• assist with month end closure procedure.
• assisting Finance Managers with month end journals
• compiling supporting documentation for audits
• maintain accurate historical records.
• maintain confidentiality of organizational information
• procurement - source goods from range of suppliers for site installations & office and maintaining company procurement policy.
• General - arrange courier services, drive to collect from suppliers

PLEASE NOTE :
This is not a full job spec