Quantity Surveying Acquisition Manager

Quantity Surveying Acquisition Manager Technical / Construction
Durban North Coast, Durban - Kwa Zulu Natal

Job Purpose Statement

To manage the entire acquisition process for the Request for Proposals (RFPs) in compliance with standard procedures and relevant regulations, in order to ensure effective and efficient delivery of goods and services.

Key Performance Areas:

Tender Process Planning and Management

• Liaise with each user and co-ordinate their procurement planning requirements.
• Maintain and monitor procurement plan for each department.
• Analyse and identify opportunities for strategic sourcing.
• Review the Demand management report to assess completeness and relevance.
• Review potential or proposed acquisitions to ensure that they are a good fit for the company strategically and financially.
• Decide on the manner in which the market will be approached in order to ensure that strategic sourcing objectives are met.
• Provide procurement guidance, advice and support in the development and preparation of the pre-tender bid documentation to ensure that it complies with all relevant legislations policies and procedures
• Review the bid document to ensure that the pre-tender and post-evaluation processes are executed and managed according to all the relevant standards.
• Engage in regular divisional meetings, business planning and review processes company processes.
• Implement best procurement standards and practices.
• Prepare monthly reports and update users on their procurements per the Procurement Plan.
• Undertake regular interaction with user departments to ensure a professional service is delivered and that queries are timeously and satisfactorily resolved

Tender/ Bid Preparation

• Conduct user engagement to ascertain the nature of the procurements reflected on the procurement plan.
• Provide SCM guidance and support to the line function managers in the process of preparing the Terms of Reference.
• Review and assess the Terms of Reference (ToR) to ensure the TORs are accurate, complete, and comprehensive and responds to the company's needs.
• Test ToRs for completeness of specification and alignment and consultation with other users (where applicable).
• Analyse the budget computation in order to establish if the budget is realistic and conduct test for reasonableness.
• Prepare bid/ tender documents in accordance with the details contained in the Requisition document (either manual or on the system). Where required, ensure that documents comply with PFMA and Treasury Regulations, the companys policies and procedures, the tender conditions of the CIDB and GCC, EPC and other forms of engineering conditions of contract as required.
• Prepare the pricing schedule / activity and assess whether it is in line with the terms of reference (ToR) and other legislative requirements (e.g. professional registrations, relevant insurance covers, etc.)
• Review all commercial conditions of the tender by developing tender terms and conditions in order to get the best possible deal for the company while also making sure it is beneficial to the seller.
• Manage and facilitate all four Bid Specification Committees (BSC) for the approval of bid documents.
• Advise and provide guidance to the BSC Committee to ensure the committee adheres to the legislation.
• Present tender documents for approval to the Bid Adjudication Committee (BAC).
• Conduct the tender clarification / briefing meeting, with potential bidders.
• Respond to bidders queries raised during the tender clarification / briefing meeting.
• Consolidate all supplier queries received, post briefing session and provide detail responses to the bidders.
• Keep up to date with all circulars from DTI and National Treasury and other organ of state that may influence the content requirements of ToRs.
• Regularly review SCM process to ensure process efficiency, financial rigor and controls.
• Present the status of the RFPs to the Senior Manager SCM and CFO on a weekly basis.

Bid Evaluation and Adjudication Management

• Manage the functioning of the Bid Evaluation Committees (BEC) for all tender evaluations.
• Guide BEC members on effective evaluation process to ensure compliance thereby reducing the risk of potential litigation.
• Analyse BEC…