Junior Creditors Clerk

Main Job Functions

• Check all invoices are correctly captured and tracked to jobs.
• Randomly check supplier invoices to job and ensure costings are balanced.
• Ensure invoice has POD and RO number.
• Ensure that there is a signed purchase order and POD attached to the invoice.
• Ensure completeness of the tax invoice for VAT criteria if a registered VAT vendor (including physical address of company and supplier, VAT number of company and supplier).
• The wording “Tax Invoice” should appear on the invoice, alternatively sate “15% VAT included”

• Ensure supplier statement has been received.
• Print out age analysis from ACUMATICA.
• Reconcile supplier statement back to age analysis.
• Analyse queries on supplier statement and RIS Ageing.
• Follow up on outstanding invoices.
• Update payment spreadsheet.
• Submit to FM for authorisation.
• Submit to HO for payment once authorised.
• Analyse bank statement and insert paid date on schedule.
• Accurate filing of creditors documentation.
• Email remittance to supplier to ensure accurate allocations.
• Assist with capturing, analysing and reconciling Sundry creditors.