Real Estate Office Assistant

We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events.

The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!

• Notify transaction participants when a deadline is approaching
• Take part in employee development programs to strengthen existing skill sets in real estate administration
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Enforce compliance with legal and tax withholding processes
• Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals

• Maintain organized digital files and compliance checklists
• Manage calendars, deadlines, and follow-ups for agents and leadership
• Support transaction coordination tasks as needed
• Assist with CRM updates, database management, and internal tracking
• Help document, improve, and streamline systems and processes

• Manage listings from signed agreement through active status and under contract
• Prepare listing paperwork, disclosures, and MLS input with accuracy and attention to detail
• Coordinate photography, staging, vendors, showings, open houses, and key listing timelines
• Ensure listings are launched on time and maintained correctly across all platforms
• Provide agents and sellers with consistent communication and updates

• Act as a reliable point of contact for internal and external communication
• Uphold a high standard of professionalism and client care
• Contribute ideas to improve efficiency, organization, and team workflow

• Background in real estate is required for this position
• Great written and verbal skills
• Weekend and evening availability
• Must have high school diploma or GED
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems

• Highly organized, proactive, and detail-oriented
• Comfortable taking ownership and seeing tasks through to completion
• Calm under pressure and able to manage multiple deadlines
• Growth-minded and excited to help build and improve systems
• A strong communicator who values teamwork and service

• Has experience in real estate
• or
• Currently works in another area of real estate (lending, title & escrow, etc.) and is looking for a new opportunity

• Experience in real estate operations, listings, transactions, or administrative support
• Familiarity with MLS, CRM systems, and basic real estate documentation
• Strong computer skills (email, calendars, spreadsheets, document management)
• Ability to learn new systems quickly
• Current WA State Real Estate License

$20 - $23 hourly