Warehouse Admin- Dunstable

Warehouse Admin
- Dunstable

Key Responsibilities:

Warehouse Admin Administration:

· Manage and coordinate office operations

· Implement, manage and maintain record keeping, confidential personnel files, purchasing and inventory control systems

· Assist with Human Resources management: design and implement policies and procedures, manage benefits administration, recruitment, orientation and training of staff

· Manage office equipment, maintenance and service contracts and systems

· Manage technology and telecommunications systems and provide general support to staff

· Coordinate and ensure all funder reporting requirements are fulfilled as specified and that reports submitted on time

· Create and maintain an administrative filing system

· Prepare, respond to and file correspondence on behalf of the company

· Maintain an inventory of office supplies and equipment

· Maintain a petty cash system and various budgets

· Perform other duties as may be assigned

· Assist in maintaining budget through budget entry and monitoring

· Make ongoing tax payments

· Preparation for and assistance during financial duties

Warehouse Admin Management & Team Support:

· Proactively manage, coordinate and organise activities and schedules for the Executive Director including meetings and correspondence (email and voice-mail)

· Proactively schedule and manage the work of the team

· Identify and respond to all requests that can be dealt with independently and confidentially

· Assist with reporting requirements to accreditation, licensing and funding bodies

· Prepare correspondence, materials and agendas, meeting minutes, action logs and ensures timely follow up

· Assist with hiring, orientating and training of staff when applicable

· Develop and maintain knowledge of strategic partnerships, funders, community organizations, institutions and the community at large

· Communicate with community representatives, service agencies and clients, on behalf of the Executive Director

Warehouse Admin

Skills:

· Discretion and trustworthiness

· Flexibility and adaptability

· Excellent oral and written communication skills

· Organisational skills and the ability to multitask

· The ability to be proactive and take the initiative

· Tact and diplomacy

· Communication skills

· A knowledge of standard software packages and the ability to learn new systems if required

· Ability to make own decisions

· Attention to details

· Time management & ability to work under the time pressure

· Problem solving

· Positive ‘can do’ attitude

· Ability to meet deadlines

· Fully aware of General Data Protection Regulation (GDPR)

Warehouse Admin

Qualifications:

· GCSEs including English and Maths (Grade C or above)

· Experience as an Administrator

· IT proficient - including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and Power Point

· Knowledge other languages can be favourable

· Preferably logistics background