Administrative​/Operations Assistant

Overview

Part-time (25 hours). We are seeking a dynamic and organised Administrative / Operations Assistant.

Location:

Dundee. Part-time (25 hours). We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams. Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly.

• Provide general administrative support across the business
• Arrange board meetings and key internal meetings, coordinating with multiple stakeholders
• Organise travel for senior team members
• Support invoicing processes in collaboration with the finance function
• Manage incoming and outgoing shipments with third-party couriers
• Collect external orders from on-site stores and manage delivery notifications
• Maintain and organise office and laboratory stock and inventory
• Coordinate room bookings and ad hoc on-site requirements
• Support equipment servicing, maintenance, and asset tracking
• Coordinate waste and recycling management with external suppliers

• 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation
• HNC, SVQ Level 7, or equivalent qualification
• Self-motivated and comfortable working autonomously
• Highly organised with strong prioritisation skills
• Confident communicator, able to engage with stakeholders at all levels
• Excellent written and spoken English
• Strong attention to detail and a proactive, can-do attitude
• Competent with Google Workspace and Microsoft Office (Word, Excel)

This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.