Coordinator, Project Office

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the designated Manager or Supervisor, the Coordinator, Project Office, is responsible for coordination and communication of information within the Project and with key stakeholders.

Maintains primary project coordination responsibility for the designated areas and provides confidential administrative and clerical support for project planning, project management, communications, research, and contract administration during the planning, design and implementation of the project ensuring streams are meeting their targets and goals in a timely and cost-effective manner. The Coordinator, Project Office may also be assigned to prepare contractor invoices for approval for payment, monitoring and drafting contract amendments, preparing agendas, recording and producing minutes of project team meetings, making travel arrangements and scheduling/coordinating meetings.

Recognized Bachelor's Degree in Business or Project Management supplemented with three (3) to five (5) years' recent related project management or coordination experience with facilities projects within a large, complex organization, or an equivalent combination of education, training and experience.

• Demonstrated competencies in cultural safety and humility.
• Basic to intermediate project management/coordination knowledge/experience
• Demonstrated knowledge of and abilities in project management, process coordination.
• Conduct detailed research and to analyze findings and data.
• Demonstrated ability to plan, multi-task, organize, problem-solve and prioritize work.
• Demonstrated ability to communicate effectively both orally and in writing.
• Excellent interpersonal skills and ability to work collaboratively with individuals at all levels.
• Demonstrated ability to co-ordinate complex meetings with internal and external contacts.
• Demonstrated ability to work independently using initiative and judgment.
• Demonstrated ability to handle confidential information and to carry out responsibilities of the role with tact and discretion.
• Demonstrated ability to work in a team environment and with minimal supervision.
• Demonstrated ability to type proficiently.
• Demonstrated ability to provide office reception and management support.
• Intermediate to advanced skills using computerized software, databases and systems (such as SharePoint), Microsoft Office (Word, Excel, PowerPoint, Access), and Microsoft Edge.
• Physical ability to perform the duties of the position.