Administrative Assistant​/Clerk

Overview

We require a motivated and skilled individual to provide a quality admin support to our Catering department within the Facilities and Clinical Support Services Directorate. The post holder will undertake professional and confidential clerical duties within the service and have good working knowledge of word processing and Microsoft Office, together with general administrative skills.

Duties are varied and will include filing, photocopying, entering and retrieving information via computerised systems, liaising with other departments by telephone and face-to-face.

Candidates should have excellent communication skills with good interpersonal skills, the ability to prioritise workload, have an approachable disposition and be used to working as part of a team.

Training and support will be given to the successful applicant. Working hours will be Monday to Friday and based at Dumfries and Galloway Royal Infirmary.

Any enquiries please email - Kerry Willmott, Assistant Catering Manager, lmottt

Information for all candidates To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages.

Application process Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub for advice and support with any system issues.

• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Users may also experience issues if accessing Jobtrain via mobile phone.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain.
  
  If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
• Once you have submitted your application form you will be unable to make any amendments.
• Posts close at midnight on the indicated date however please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.
• If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
• Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.

Disclosure Scotland Some of our posts may require you to undergo a criminal records check. Changes as of 1 April 2025 to the PVG scheme membership may apply. If you are successful in this role you will be notified which level of check is required by the recruitment team. More information can be read on the NHS Dumfries and Galloway site.

Equality and Diversity NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.

Public Protection Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation and NHSDG policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

Right to Work in the United Kingdom NHS Dumfries and Galloway must ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is granted by the UK Border Agency. We are required to check entitlement to work for all prospective employees, regardless of nationality or job category.

Work Visa If you require a Work Visa, please check eligibility before applying. We are unable to provide sponsorship for bank contracts.

United Kingdom Registration NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies. Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (e.g., NMC, HCPC, GMC, GDC, etc.).