Executive Assistant II

Overview

Building

Location:

Building A - Duluth Clinic - 1st Street.
Department: 1008260 OFFICE OF CEO - EH SS.
Job Description: Performs a wide range of complex administrative and secretarial duties and coordinates various office procedures in support of the assigned executive(s). Performs a broad and varying scope of administrative support duties of a confidential nature. Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative. Serves as recording secretary for committees as assigned.

• Performs a wide range of complex administrative and secretarial duties and coordinates various office procedures in support of the assigned executive(s).
• Performs a broad and varying scope of administrative support duties of a confidential nature.
• Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative.
• Serves as recording secretary for committees as assigned.

• Associates degree plus 1 year of experience in complex office environment
• OR
• 3 years experience in a complex office environment.

• Proficient and comprehensive skills in personal computer software systems and applications
  , including word processing, spreadsheets, presentations and databases ( Microsoft Word, Excel, PowerPoint, and Access).

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents
  , spreadsheets, databases, and presentations
• Demonstrated experience as an Executive Assistant or in a senior administrative support role
• Expertise in managing executive calendars
  , scheduling, travel coordination, and inbox prioritization
• Strong written and verbal communication skills, including experience preparing and refining executive‑level communications
• Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism
• Exceptional organizational skills with the ability to multitask
  , prioritize, and manage time effectively in a fast‑paced environment
• Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward

No certification/licensure required.

1

• Day Rotation (United States of America)
• Shift Start Time: 7:30am
• Shift End Time: 4:00pm
• Weekends: n/a
• Holidays:
  No
• Call Obligation:
  No
• Union:
• Union Posting Deadline:

$22.14 - $33.21

Employee Benefits at Essentia Health:
At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs.

To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at .