Receptionist - GA; Bilingual English​/Spanish - On Site

About Us

Vensure Employer Solutions is the largest privately held organization in the HR technology and service sector, providing a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO). The company serves over 95,000 businesses and processes more than $135 B in annual payroll. Headquartered in Chandler, Arizona, Vensure helps thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees.

The Administrative Associate is the first point of contact for visitors and clients, providing a warm and professional welcome. This role manages front‑desk operations, answers and directs phone calls, handles inquiries, and performs various administrative tasks in a fast‑paced environment.

• Handle incoming phone calls, transfer them as requested, and probe for routing details.
• Welcome guests with a warm greeting, answer inquiries, and ensure they are comfortably situated in the conference room or designated area with refreshments such as coffee or water.
• Sort and distribute daily mail, and ensure outgoing mail is dropped off on time.
• Head up document scanning projects for each office, ensuring all documents are accurately scanned, organized, and stored.
• Ensure the office is fully stocked with essentials, ordering more supplies as needed; maintain the kitchen and restrooms by stocking supplies daily.
• Load and unload the dishwasher daily and clean refrigerators on a weekly basis.
• Provide administrative support to the Executive leadership team by handling requests and tasks as needed.
• Frequently lead and organize office events and holiday decorations, ensuring an engaging office environment.
• Foster a culture of positivity and inclusivity within the office, promoting a welcoming and supportive atmosphere for all employees.
• Assist with security access to the building, including activating and deactivating fobs as applicable.
• Provide office tours and serve as the point of contact for new hires and guests, ensuring they feel welcomed and informed.
• Occasionally collaborate with Internal HR on processes and policies related to onboarding and offboarding employees.
• Occasionally drive as an essential function of this role, including travel for errands or other work‑related destinations as required.
• Maintain regular and reliable attendance at the assigned work location, as consistent on‑site presence is necessary to greet visitors and support daily business needs.
• Assist with event set‑up and take‑down to ensure smooth execution and organization.
• Submit facilities tickets, ensuring timely resolution of any facility‑related issues.
• Perform other duties as required to accomplish the objectives of the department.

• Strong organizational and project‑management skills to handle multiple assignments and prioritize work effectively.
• Excellent interpersonal and communication skills to collaborate with employees, managers, and external vendors.
• Proficient computer skills, including word processing, data entry, and spreadsheet management.
• Professional communication style, capable of effective in‑person, email, and phone communication.
• Self‑starter who can work with limited guidance, highly organized, detail‑oriented, and accurate.
• Ability to establish and maintain effective working relationships with other departments and leadership levels.
• Ability to work independently and collaboratively in a team environment.

• Minimum of High School diploma or related field, or equivalent combination of experience, skills, and education.
• At least one year in an administrative or reception position is preferred.
• Experience answering phones and handling upset customers or clients is preferred.
• Proficient in Microsoft products such as Outlook, Word, Teams, etc.
• Basic knowledge in Excel.

Valid, non‑restricted drivers license.

• Sedentary work:
  Primarily involves sitting for extended periods at a desk or computer.
• Manual dexterity:
  Frequent use of hands and fingers to operate a…