Supply Chain​/Purchasing Coordinator

and the job listing Expires on March 4, 2026

We’re hiring a new graduate to support purchasing and material readiness for machine builds. You’ll use Odoo (ERP) to help manage purchase orders, track supplier lead times, support receiving/documentation, and keep production moving. Odoo experience is a plus, but we can teach it
—we care more about follow-through, organization, and the ability to learn quickly.

You’ll work closely with Engineering, Assembly, and Finance to ensure the right parts arrive on time and are properly documented.

• Create and release purchase orders in Odoo
• Track supplier confirmations, lead times, and shipment dates
• Proactively expedite critical items and elevate risks early
• Maintain accurate ETAs and communicate changes to the build team

• Support material planning using BOMs and build schedules
• Maintain a shortage list and help drive weekly “parts readiness” reviews
• Coordinate substitutions or alternates with Engineering when needed

• Ensure deliveries are received and matched to POs (packing slips, quantities, revisions)
• Track required documentation:
  COC/COA, material certs, inspection reports
• Flag nonconforming shipments and support supplier returns/replacements

• Help maintain vendor records, part numbers, lead times, and pricing in Odoo
• Support basic inventory accuracy improvements (location discipline, cycle counts)
• Assist with simple reporting/dashboards (Odoo + Excel)

• Coordinate invoice matching (PO/receipt/invoice) and resolve discrepancies
• Work with the finance team on vendor bills and documentation (Quick Books experience is helpful but not required.)

• Bachelor’s degree (or graduating soon) in Supply Chain, Operations, Business, Industrial Engineering, Mechanical Engineering
  , or related
• Strong organizational skills and follow-through (you close loops and keep records clean)
• Comfortable with spreadsheets and basic reporting (
  Excel
  )
• Able to work on-site in Hauppauge, NY

• Any ERP exposure (
  Odoo, Net Suite, Epicor, SAP
  , etc.) —
  Odoo is a plus
• Internship/co-op experience in purchasing, planning, or manufacturing
• Familiarity with BOMs, drawings, part revisions, or machine-shop environments
• Interest in precision manufacturing, machining, automation, or machine tools

• You can run an open PO list in Odoo and keep ETAs accurate
• Past‑due and long‑lead risks are flagged early (no “surprise” shortages)
• Receiving paperwork and cert tracking is consistent and easy to find
• Assembly team feels better supported and schedules become more predictable

• Excel — tracking, dashboards, and follow‑up lists
• Quick Books — invoice support / coordination with finance (secondary)