Financial Operations Specialist

and the job listing Expires on January 26, 2026

The Financial Operations Specialist will assist the Controller in the overall administration of the fiscal operations of the College with specific responsibility for payroll administration and grants management.

The following are typical responsibilities associated with this position. The specific responsibilities may vary and will be assigned accordingly by the supervisor.

• Responsible for the timely and accurate processing of the payroll for hourly (BH payroll); acts as backup for completion of the salaried (BP) and GCCA (BA) payrolls.
• Ensure financial compliance with federal/state/local regulations governing grants at Genesee Community College.
• Assist grant administrators with pre‑award budget development, particularly with estimates of salaries and benefit expenditures; reviews grant proposals prior to submission.
• Monitor and review grant expenditures to ensure that expenditures are allowable, authorized by the grantor, and do not exceed any parameters.
• Invoice grantors for reimbursement of grant expenditures.
• Prepare and submit financial reports to grantors. Coordinate and ensure accuracy of financial reports sent to grantors including requests for funds, progress reports and final reports, thus eliminating any risk to the College for non‑reimbursable expenditures.
• Provide ad‑hoc reports to grant directors and grantors on an as‑needed basis.
• Assist grant administrators with budget administration, including providing salary and fringe benefit projections and processing of approved budget transfer requests.
• Assist the Controller with grant monitoring and audits.
• Invoice third parties for use of College facilities and other service charges.
• Post routine journal entries to maintain accuracy of general ledger.
• Other duties as assigned.

Bachelor’s (or Associate’s Degree with three years’ experience) in accounting or related field required. Experience working in accounting and/or financial operations required. Knowledge of fund accounting required. Must have working knowledge of computer‑based accounting systems and high proficiency with Microsoft Excel and Word.

The person serving in this role must have an analytical mind and good communication skills. They must also have excellent attention to detail, adaptability, the ability to research and solve complex problems, and to exercise independent judgment and discretion on moderately difficult tasks. Must be able to demonstrate a strong commitment to diversity.

Report writing skills are desired. Experience with Banner desired. Grant accounting and payroll experience preferred.

This position reports to the Senior Staff Accountant and works closely with the Controller, other Business Office staff, the Grants Development office, the BEST Center, and other College grant administrators and budget managers.

Salary, benefits, and conditions of employment are as set by the GEA contract. This is a full‑time position working 35 hours per week and is a year‑round appointment. Compensation is set at $43,868.98.

NYS Retirement
Comprehensive Health, Dental and Vision Insurance through Independent Health, Delta Dental and Eye Med
FSA
20 vacation days annually, 24 days’ sick, 4 personal days and several holidays annually
May use up to 10 sick days for family illness
GCC Tuition Waiver for employee and dependents
SUNY Tuition assistance at 4‑year institutions
Access to the Employee Assistant Program (EAP)
Access to the fitness center, pool, studio, walking trails and more at the Richard

C. Call Arena

Final date to receive applications is January 25, 2026. Please include an application, cover letter and resume. In addition, please provide contact information for four professional references (including current and/or previous supervisors). Please ensure contact information (phone & email) is current and up to date.

GCC is an affirmative action / equal opportunity employer, committed to fostering diversity in its faculty, staff, and student body, and strongly encourages applications from the entire spectrum of a diverse community.