Exhibit Coordinator

and the job listing Expires on March 13, 2026

Founded in 1900, The New York International Auto Show is the longest-running and largest-attended auto show in North America for over two decades. As one of the most influential automotive events in the country, it serves as a trusted resource for consumers and a vital platform for the auto industry. The New York Auto Show is owned and operated by the Greater New York Automobile Dealers Association (GNYADA).

The Exhibit Coordinator plays a vital, detail-oriented role in supporting the operational backbone of the New York International Auto Show. This is a full-time, in-office clerical and administrative position based at our Whitestone, NY headquarters.
Please note that the office has limited access to public transportation, and reliable onsite attendance is essential.

This role is ideal for someone in an administrative support role who excels in data entry, document management, customer service, and keeping highly structured processes running smoothly. You will work closely with exhibitors, sponsors, and advertisers—assisting with contracts, reviewing and processing invoices, maintaining accurate records, and supporting the coordination of exhibit space logistics.

This is a hands-on, detail-heavy position where accuracy, organization, and responsive communication are key to ensuring a seamless experience for our partners.

• Prepare, issue, and track exhibitor contracts, invoices and other required documentation.
• Process and maintain accurate records for invoices, payments, certificates of insurance, and related materials.
• Perform consistent, high-volume data entry to keep exhibitor information and internal systems up to date, using advanced level Excel functions (formulas, pivot tablets, etc.)
• Provide prompt, professional customer service to exhibitors and partners through phone, email, and in-person interactions.
• Assist in organizing exhibit floor assignments and supporting documentation.
• Coordinate with internal departments to ensure all exhibitor requirements are met and properly documented.
• Maintain organized physical and digital filing systems for all exhibitor materials.
• Support general clerical tasks such as scanning, copying, preparing mailings, and managing incoming documents.
• Inventory management of show equipment and supplies.

• Strong communication and customer service skills, with the ability to build and maintain professional relationships.
• Exceptional attention to detail and accuracy in data entry and documentation.
• Experience in clerical, administrative, or office support roles; event or trade show experience is a plus.
• Knowledge of exhibit design, display layouts, or visual presentation is helpful but not required.
• Proactive problem-solving ability and comfort multitasking in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word); experience with event or CRM systems is a plus.

• Be part of a passionate team that brings this New York iconic event to life.
• Enjoy a competitive benefits package, including 401(k), health, dental, and flexible spending accounts.

This role offers a salary range of $45,000 – $55,000 per year
, based on experience and expertise.