PA, Administrative​/Clerical

Location: Brierley Hill

Personal Assistant - Brierley Hill Our client based in Brierley Hill have a permanent vacancy for a PA to the Senior Vice President of an international manufacturing company Aim of Role:
To provide ongoing administrative support to SVP Northern Europe & AP and commercial operations. To ensure that all information and systems required for the day-to-day commercial operation are up to date and to a high standard.

Hours:

9.00 am to 17.00 pm Monday to Friday Provide all PA and administrative support to SVP Northern Europe & AP and commercial operations team Liaise and network with internal customers as necessary Effectively manage, co-ordinate, respond and re-direct, where necessary, incoming communication Resolve queries raised by customers with support from internal resources C-ordinate sales recruitment induction activities, in line with operational needs of the business Taking minutes of meetings as required Preparation and collation of Business Review PowerPoint slides, distribute as necessary Manage travel arrangements including flight bookings, airport transfers, airport parking, car hire, hotel accommodation as required Manage venue bookings for sales meetings, external training etc Participation in stoke take, as per business needs Manager commercial expenses in accordance with standard company process/procedures Preparation of commercial agreements: consignments stock/rebates/Bill & Hold/Sales Demonstration stock etc Manage and maintain commercial holiday book in accordance with standard company process/procedure Check and maintain commercial tender alerts/inboxes in accordance with business needs Perform other related duties as required by the business MANDATORY RESPONSIBILITIES:
Observe at all times the business code of conduct “Do the Right Thing”. Perform role in accordance with all relevant quality standards and adhere to all relevant processes / policies within GMS Ensure compliance with all Health & Safety / Environmental and Welfare requirements. Ensure general housekeeping requirements are adhered to. SUPPLEMENTAL NOTES:
The job holder will need to possess a planned approach, good communication skills, and attention to detail, product knowledge and a positive attitude to problem solving in order to resolve any internal processing issues or customer related problems. This tole demands a highly organized individual who can maintain a high level of accuracy and confidentiality at all times. The job older with require excellent interpersonal skills and a teamwork ethic in order to ensure that the client meets the needs of its customers providing a high level of customer service.

The job holder will be responsible for a number of important tasks and will need to liaise closely with the appropriate responsible people at Sunrise Medical, ensuring accuracy and timely delivery. The job holder will need to possess effective time management skills in order to ensure efficiency and organization in carrying out scheduled regular tasks and also ad hoc requirements.

Job Specific Training:

Experience of supporting Senior Director(s) Board member(s) Proven experience of working in fast-paced, global, multinational environments Understanding how to approach and work closely with Senior Directors and Stakeholders Discrete and trustworthy, able to handle business, personal information with the highest level of confidence Ability to work to multiple deadlines in demanding, ever-changing environments Ability to adapt quickly to changes, handle multiple tasks, and prioritize Adaptable, flexible and dedicated with a strong work ethos Solid PA/EA/Team Assistant experience with a global organisation

Experience:

Previous commercial experience at a similar level Equipment

Skills:

Advanced MS Office (Excel ability including but not limited to pivot tables, VLOOKUP) QAD JDE