Project Coordinator Lead - Store Operations

Title: Project Coordinator - Lead (New Store Operations)

Location: Hybrid - (Remote M/F, In-Office T/W/Th) | Corporate Office, Dublin, CA

Pay: $70,500 yearly

Support New Store Openings for a Global Retail Brand

As a Project Coordinator - Lead on the New Store Operations (NSO) team, you will play a key role in coordinating the operational readiness of new store openings across the company’s retail portfolio. This role supports the successful launch of new stores by coordinating timelines, deliverables, and cross-functional inputs across fixtures, merchandising, operations, and vendor partners.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple work streams in parallel while supporting fast-moving store opening schedules.

New Store Operations Coordination:

• Support end-to-end coordination of new store opening activities, ensuring operational readiness aligned with opening schedules.
• Track and support critical NSO milestones, dependencies, and deliverables across multiple internal teams.
• Coordinate sequencing and handoffs between fixtures, merchandising, store operations, and vendor partners.
• Assist with store opening schedules, readiness checklists, and internal reporting to ensure visibility into progress and risks.
• Support fixture planning, delivery coordination, and installation readiness as part of the broader NSO process.
• Assist in reviewing store layouts, floor plans, and fixture documentation to ensure alignment with operational requirements.
• Coordinate with vendors and internal partners to support fixture fabrication, shipping, staging, and installation timelines.
• Support punch walks, issue tracking, and resolution related to fixtures and in-store setup.

• Serve as a coordination point between NSO, store operations, merchandising, design, and external vendors.
• Prepare and maintain project documentation, trackers, and status updates for leadership and cross-functional teams.
• Assist in preparing store opening materials, implementation guides, and internal communications.
• Identify gaps, risks, or misalignments early and elevate appropriately to keep store openings on track.

• Maintain organized project documentation and standardized workflows to support repeatable store opening processes.
• Contribute to continuous improvement of NSO tools, templates, and tracking methods.
• Support multiple store openings concurrently while adapting to shifting priorities and timelines.

• 3+ years of experience in project coordination, retail operations, store operations, or facilities-related roles.
• Experience supporting multi-workstream projects in a fast-paced, deadline-driven environment.
• Strong organizational and follow-through skills with the ability to manage competing priorities.
• Experience coordinating across cross-functional teams and external vendors.
• Familiarity with retail store environments, store openings, or operational readiness processes.
• Experience supporting fixture-related initiatives is a plus, but not required.
• Strong communication skills and a proactive, problem-solving mindset.

• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
• Experience with Smartsheet required.
• Exposure to AutoCAD, Sketch Up, Solid Works, Adobe Suite, or PDF Pro is a plus.

This is an opportunity to support high-visibility new store openings for a large, well-established retail organization. If you enjoy coordinating complex projects, working across teams, and helping bring new stores to life from planning through opening day, this role offers meaningful exposure and growth within New Store Operations.