Tradeshow & Events Specialist

About ZEISS

How many companies can say they've been in business for over 177 years?! Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the ever changing environments in a fast‑paced world, meeting it with cutting‑edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments such as Industrial Quality & Research, Medical Technology, Consumer Markets, and Semiconductor Manufacturing Technology.

We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

This position is located in Dublin, CA.

As a Trade Show & Events Specialist, you will work with an astonishing team that plays a vital role in ZEISS Surgical Microscope Events and Trade Shows.

Main responsibilities include planning and coordinating logistical operations of complex trade shows, events, seminars, and meetings; maintaining and managing budgets up to $1.5M per event; researching and communicating trade show information to marketing and field sales; providing on‑site supervision of conventions and meetings; ordering booth services, tracking booth properties, developing instrument and booth floor plans, requesting convention instrumentation and hotel reservations;

assisting Product Managers and Marketing Communications Management with new product launches and PR in conjunction with trade show marketing; coordinating and leading related planning meetings; creating annual budget plans for trade show activities and ROI analysis; responsible for monthly budget reports that include the accruals and allocation of expenses; tracking and measuring the effectiveness of the trade show program through managing the evaluation form process.

• Process paperwork to accept or decline attendance at trade shows and seminars.
• Produce and distribute timely monthly memos and convention calendar updates to field sales and marketing.
• Be responsible for site selections and planning for special events and sales meetings.
• Coordinate logistics and negotiate rates with selected vendors.
• Approve, coordinate and process all equipment forecasts and orders to support the trade show program.
• Travel and provide on‑site support.
• Track annual expenses and create proposed budgets, monthly accrual reports and file invoices.
• Track and analyze trade show evaluation forms to measure effectiveness.
• Design new booth property and displays, as needed; manage booth property, exhibit house and requested services.
• Assist in developing promotions and graphics for exhibitions and events.
• Assist the marketing group with new product launches.
• Update and maintain the trade show calendar.

• Four‑year college degree required.
• Minimum of two years experience in complex national trade show and event coordination.
• Minimum three years experience in marketing.
• Excellent written, verbal and organizational skills.
• Ability to analyze the entire planning process and execute preventative measures to insure requirements are achieved.
• Must be able to travel a minimum of six times a year for a week or more at a time.
• Must be able to prioritize and handle a variety of projects simultaneously.
• Medical trade show experience preferred.
• Proficient with MS Office (Excel, Word, PowerPoint); desktop publishing a plus.
• Must be able to work independently and take initiative in problem solving and decision‑making.
• Must possess excellent interpersonal skills and be a team player.

The hourly pay range for this position is $35.00 - $43.00.

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• ...

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, and complexity/specialization/scarcity of talent.

This position is eligible for a Performance Bonus.

ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

ZEISS is an EEO/AA/M/F/Disabled Veteran Employer.

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).

Your ZEISS Recruiting Team

Tina Eilerman