HR Assistant Manager

1. PRO Transactions & Government Systems

• Coordinate and share daily tasks with the PRO.
• Follow up on all government and PRO-related transactions on a daily basis.
• Review government system reports to identify any red flags and prevent fines or penalties.

• Project requirements coordination with the Operations Department and Safety Department.
• Follow up and update HR-related programs (training, policies, instructions, etc.).

• Handle recruitment for blue-collar staff (operations staff).
• Positions include drivers, supervisors, foremen, skilled technicians, and similar roles.

• Review administration tasks with the PRO.
• Manage HRMS requirements including onboarding, offboarding, warning letters, evaluations, leaves, etc.
• Act as the communication link with medical and vehicle insurance companies for:
• Create and maintain employee personnel files.
• Serve as the communication link between the HR Department and all group employees for personal or work-related requests.
• Conduct investigations related to employee issues (complaints, absenteeism, conflicts, etc.).
• Handle HR-related administration tasks such as flight bookings, vacation summaries, End of Service (EOS) calculations, etc.
• Review all documents received from the PRO (invoices, forms, etc.).
• Handle any other tasks related to the HR Department.

• Review and update attendance sheets for payroll processing.
• Review and update salary additions and deductions sheets.
• Review and update the filing system, ensuring all documents are properly attached and filed correctly.
• Handle ILOE insurance renewals or cancellations.

• Review and verify the monthly salary sheet and ensure all details are accurate.
• Check and verify DU bills, Salik, and ENOC statements.
• Process monthly pension payments.
• Prepare and coordinate monthly Saturday schedules.
• Follow up on operations uniforms, safety shoes, and personal protective equipment (PPE).
• Handle any additional HR-related responsibilities as required.

• Renewal of camps contracts.
• Renewal of warehouses contracts.
• Office lease renewal.
• Insurance policy renewals.
• Vehicle renewals.

• Preferably with prior experience in the construction field.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience as an HR Assistant or similar HR role in the UAE.
• Strong knowledge of UAE Labor Law and HR operational procedures.
• Proven experience in visa processing and government-related HR transactions.
• Proficiency in MS Office and HR systems.
• Excellent organizational skills with strong attention to detail.
• Good communication skills in English (Arabic is an advantage).
• Ability to handle confidential information with professionalism and discretion.