HR & Recruitment Coordinator

Position Summary

The American University in the Emirates is seeking a highly motivated and detail-oriented Recruitment Coordinator to assist and coordinate recruitment and onboarding processes while ensuring timely follow-ups with all internal and external stakeholders. The role focuses on operational support, coordination, documentation, and follow-up across the recruitment lifecycle, in alignment with university policies and procedures.

• Bachelor’s degree in Human Resources, Business Administration, or a related field from an accredited university.
• Minimum of 3 years of experience supporting recruitment, selection, and onboarding activities.
• Hands‑on experience with recruitment tools, Linked In, and online job portals.
• Experience assisting with talent acquisition and onboarding processes.
• Good understanding of recruitment practices and procedures.
• Strong planning, organizational, and follow‑up skills.
• Excellent interpersonal and written/verbal communication skills.
• Good presentation and coordination skills.

• Assist in coordinating the end‑to‑end recruitment process, including job postings, application tracking, screening support, interview scheduling, and follow‑ups.
• Support the preparation of job descriptions and person specifications as required.
• Maintain and update candidate pipelines for current and future hiring needs.
• Monitor recruitment requirements for colleges and departments and follow up on open requests.
• Coordinate and follow up with Heads of Colleges and Departments on vacancy status, candidate progress, and hiring timelines.
• Support the review and screening of applications based on predefined selection criteria.
• Coordinate interview schedules, panels, and logistics, and follow up with candidates and interviewers.
• Assist with reference checks for recommended candidates.

• Ensure all recruitment requests are approved and supported with the required documentation.
• Maintain accurate and up‑to‑date recruitment records, candidate databases, and correspondence.
• Document interview outcomes and ensure proper filing in line with university standards.
• Follow up with candidates to ensure submission of required credentials (degrees, transcripts, experience letters, promotion letters, etc.) for hiring, clearance, and visa processes.
• Coordinate with the Public Relations Office regarding documentation required for security clearance.

• Assist in preparing salary proposals in line with approved salary scales and follow up on approvals.
• Support the preparation of employment offers and contracts for faculty and administrative staff.
• Coordinate with HR Officers on flight and hotel arrangements for candidate visits and new hires.
• Assist HR Officers in coordinating onboarding plans, orientation sessions, website profiles, photos, and welcome announcements.
• Provide basic information and guidance to new hires on HR and work‑related matters and follow up on pending requirements.

• Ensure all hiring documents are completed and filed correctly in employee hard copy files and the HRMS portal.
• Maintain records of recruitment‑related expenses such as job advertisements, travel, and accommodation.
• Assist in preparing recruitment reports, statistics, and follow‑up trackers for management.
• Support the preparation of reports for CHEDS (Center for Higher Education Data and Statistics) and other internal or external requirements.
• Assist the Payroll Division by providing recruitment and hiring‑related data and reports as needed.

• Strong coordination and follow‑up skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Professional communication and stakeholder coordination
• Ability to work effectively in a fast‑paced academic environment
• Confidential and ethical handling of sensitive information

American University in the Emirates (AUE) invites applications from well‑qualified candidates for a range of faculty and administrative…