Administrator cash control

Job Description

The Administrator - Cash Control is responsible for managing all cash transactions within the organization. This includes receiving payments, issuing receipts, and maintaining accurate records of all financial transactions. This role ensures that all cash handling procedures are followed in accordance with company policies and financial regulations.

The Administrator - Cash Control also provides excellent customer service, addressing any inquiries or issues related to payments and transactions. This position plays a crucial role in maintaining the financial integrity and operational efficiency of the organization.

Note:

Due to automation in the general cashier tasks, this position will have additional responsibilities.

• Financial
• To collect all Admission, Food & Beverage and Retail cash declarations from the drop-safe and to verify them against the Daily cash reconciliation reports.
• Preparation of daily sale report.
• To count cash, cheques and credit card vouchers and verify Admission, Food & Beverage and Retail computerized remittance report details.
• To reconcile bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.
• To compile all credit card sales vouchers by Credit Card Company, to balance them to the computer totals and to prepare them for banking-in daily.
• To update daily and to maintain by month ongoing transaction details by Credit Card Company.
• To obtain daily foreign exchange rates from bank sources and to have them tally in the VGS system.
• To disburse petty cash requests those have been approved by the Director of Finance and prepare Daily Summary of Disbursements.
• To count and balance his / her own bank and prepare the recapitulation daily.
• To prepare the General Cashier’s Daily Report by entering the day’s detailed cash collections and all other payments received for review and completion by Income Auditor.
• Preparing such cash and foreign exchange reports as may be required by local law.
• To assist, when required, in conducting surprise float cash and petty cash spot checks.
• To assist in following up on all the drafts being sent for clearing to the bank and liaise with Treasury for any outstanding on hand.
• To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department or any other Department as assigned.
• To provide Admission, Food & Beverage and Retail with required change and to anticipate and plan for extra change for long weekends or holidays.
• Reconciliation of Tips & Vouchers with the system reports.
• Carry out checks on collected bank notes for counterfeit notes.
• Maintain and update Contracts.
• Maintaining cash control entry and exit log.
• Avoid the potential for theft and inaccurate record keeping through continued vigilance and proactive behaviour.
• Operational
• To provide a courteous, professional, efficient and flexible service at all times, following Standards of Performance and Objectives set in the Mission Statement.
• To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks required for the position.
• To be entirely flexible and adapt to rotate within the departments / Divisions of the as assigned.
• To be fully conversant with all services and facilities offered by .
• To set up a systematic and efficient filling system, both for hard files as well as all electronic data, which enables quick retrieval. Ensure all files are always kept up to date.
• To be proficient with all computer software used in the Finance Division Office.
• To courteously handle all incoming telephone calls or enquiries.
• To ensure that the Place of Work is kept clean and organized at all times.
• To set up an efficient network of communication within the department and with other departments.
• Maintain custody and support of unclaimed wages.
• Assist in the training of the employees, ensuring that they have the necessary skills e.g., in identifying forged bank notes, verifying checks and credit cards and performing their duties with maximum efficiency.
• Provide outlets with required change and to anticipate and plan for extra…