Finance Assistant

Overview

Rayqube is a leading experiential technology company creating immersive, digitally led spatial experiences for brands, government entities, and cultural institutions. We specialize in storytelling through design, leveraging interactive technologies and high-impact installations at major events and exhibitions across the region.

The Finance Assistant will support the finance and operations team in managing day-to-day accounting, financial documentation, vendor payments, project budgeting, and reconciliations. The role requires strong attention to detail, familiarity with event project costing, and understanding of UAE VAT compliance.

• Accounting & Bookkeeping
  • Record daily financial transactions including invoices, petty cash, and expense claims.
  • Maintain accurate ledgers for project-related expenses and revenues.
  • Reconcile bank statements, supplier accounts, and petty cash regularly.
  • Assist in month-end closing, accruals, and financial reporting.
• Vendor & Client Coordination
  • Prepare and verify supplier invoices and payment requests.
  • Ensure vendor payments are made as per agreed project terms.
  • Coordinate with project managers for PO approvals and expense validation.
  • Follow up with clients for invoice acknowledgments and payment receipts.
• Project Cost Management
  • Track and update project budgets, actual spend, and cost variances.
  • Support project teams with cost estimates and profitability tracking.
  • Prepare project summary sheets for management review.
• VAT & Compliance
  • Ensure all supplier and client invoices meet UAE VAT requirements.
  • Assist in VAT return filing and maintain documentation for ZATCA / FTA compliance.
  • Prepare and maintain proper audit trails for all financial transactions.
• Reporting & Documentation
  • Prepare weekly expense reports and cash flow updates.
  • Maintain digital and physical filing systems for finance documents.
  • Support in preparing data for audits, management reviews, and annual reports.

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in finance or accounting, preferably in the event management / marketing / production industry.
• Strong understanding of UAE VAT laws and basic ZATCA/FTA regulations.
• Proficient in MS Excel, Quick Books, Tally, or any ERP system.
• Excellent attention to detail and organizational skills.
• Strong communication and follow-up skills with internal and external stakeholders.
• Ability to work under tight project timelines and multi-task across multiple events.

• Experience working with event budgets, vendor quotations, and project reconciliations.
• Knowledge of UAE banking procedures.
• Familiarity with project-based accounting and cost allocation.