Timetabling Administrator

Job Posting

Title:

Timetabling Administrator

Grade and Salary:
Grade 5

FTE and working pattern:
Full Time

Organisation Name:
Registry and Student Services

Location:
Dubai Campus

Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages.

With a history dating back to 1821, Heriot-Watt University has established a reputation for world‑class teaching and practical, leading‑edge research, which has made it one of the top UK universities for business and industry. We connect with industry at every level and develop programmes to match their needs – so employers get work‑ready industry‑fit graduates.

Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.

We have an established set of values that help us to nurture innovation and leadership, and show our commitment to continuous improvement and development in all our activities.

The Global Registry and Academic Support Directorate supports our students and staff across the full student life‑cycle from enrolment to graduation.

The Directorate has responsibility as the definitive record‑keeper of all student information, programme and course details, as well as leading services that help students settle and stay at the University. This includes providing professional help and advice through a range of support and wellbeing services.

The Directorate supports academic and professional services staff across the University in a number of areas, including: academic, institutional and student related Regulations and Policies, and global, national and institutional quality matters.

It delivers these services through five Divisions, each managed by a Global Head, and two Heads of

Campus Registry and Student Services:

• Student Life
• Online Students
• Academic Operations
• Academic Quality
• Academic Secretariat, Regulation and Policy
• Head of Registry & Student Services – Dubai Campus
• Head of Registry & Student Services - Malaysia Campus

The Academic Operations Division consists of five teams:
Academic Operations Liaison, Academic

The Timetabling Team is responsible for supporting all aspects of teaching and exam timetabling; these are activities where the primary service users are academics and students. The team also supports general room bookings as a service for all members of staff and students.

The Academic Operations Division is made up of four areas:

• Timetabling & Scheduling:
  Coordinates with the Schools to develop and deliver a balanced teaching timetable, and manages resource bookings to optimise use of space across campus.
• Exams & Graduation:
  Coordinates logistics for final exams including the exam timetable, training and allocation of invigilators, and exam registration. Manages and prepares for Dubai graduation ceremonies in coordination with the team in Edinburgh.
• Post‑graduate Research Administration:
  Provides administrative support for processes related to the post‑graduate research student journey.
• School Academic Support Administration:
  Provides centralized, administrative support to Schools for Learning & Teaching activities, including record keeping, logistical arrangements for Academic Reviews and accreditation visits, preparations for exam boards, etc. as well as general administrative tasks such as appointment booking, travel arrangements, minute taking, etc.

Purpose of Role The role-holder will be responsible for supporting the operation and development of teaching timetabling for the Dubai Campus across all Schools and modes of study; allocating students to exam rooms; and support room bookings in Resource Booker. The role holder will aim to maximise the efficiency of our timetable while providing high quality services to staff, students and visitors.

The role-holder may occasionally be asked to support other teams within academic operations during busy periods for those teams

Summary of Key

Duties and Responsibilities:

• Accurately identify programme and…