Data and Exam Officer

Job Description

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• Maintain accurate student and staff information within the MIS, ensuring data integrity and security.
• Produce clear, concise and accurate data reports to support school improvement, performance analysis and strategic planning.
• Liaise with SLT regarding the timetable, class structure and curriculum changes.
• Maintain class lists, registers and teaching groups; implement changes to sets, options and allocations as required.
• Oversee the administration of the options process, ensuring accurate subject choices and pathway allocations.
• Ensure up-to-date storage and accuracy of CAT, NGRT and other benchmark/assessment data.
• Analyse student performance data and examination outcomes to support target setting, intervention planning and departmental reviews.
• Produce assessment and progress reports in collaboration with subject leaders and Heads of Department.
• Generate individual student targets using prior attainment, benchmark data and school target-setting methodology.
• Manage the production and distribution of Progress, Interim and Final school reports.
• Monitor student attendance through SIMS and support accurate record-keeping.
• Ensure the secure storage of all sensitive data in line with school policies and GDPR/data-protection guidance.
• Respond to data requests by producing lists, statistics, dashboards and reports as required by leaders or external agencies.
• Contribute to wider administration functions to support the smooth operation of the school.
• Lead and manage the full examination cycle for internal and external examinations (IGCSE, GCSE, A Level, IB, internal mocks etc.).
• Liaise with all awarding bodies to ensure full compliance with regulations, deadlines and quality standards.
• Manage examination entries, withdrawals, amendments and certification processes including BTEC.
• Maintain accurate examination timetables, seating plans, access arrangements and rooming schedules.
• Ensure all students entitled to access arrangements (e.g., extra time, readers, scribes) are correctly recorded and supported.
• Recruit, train and manage examination invigilators, ensuring consistency with JCQ/board expectations.
• Oversee secure storage and handling of examination papers and materials in line with regulatory requirements.
• Coordinate internal mock examinations including schedules, scripts, staffing and rooming.
• Organise the distribution of results, support post-results services (e.g., remarks, enquiries about results) and assist students and parents as required.
• Maintain examination archives, compliance documentation and inspection-readiness according to awarding body standards.

• Bachelor’s degree desirable (BA or BSc).
• Ability to develop working knowledge of MIS systems (e.g., Phoenix /Go4
  
  Schools or similar).
• Understanding of examinations regulations and data protection requirements preferred.

• Excellent communication skills with a high standard of written and spoken English.
• Strong ICT capability; confidence with spreadsheets, data analysis tools and reporting systems.
• High level of attention to detail and accuracy.
• Ability to multitask, work under pressure and meet strict deadlines.
• Analytical thinker with the ability to interpret and present data effectively.
• Strong organisational and time-management skills.
• Ability to work collaboratively with colleagues across all levels.

• Minimum two years’ experience in a similar data or examinations role.
• Experience using MIS or data analysis systems in an educational context is desirable.
• Experience coordinating examinations or large-scale operational processes is advantageous.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.