Event Planner & Coordinator

Job Title – Event Planner & Coordinator

About the Role

We are looking for a creative and highly organized Event Planner & Coordinator to plan, manage, and execute events that enhance brand visibility and customer engagement within a café and hospitality environment. This role focuses on end‑to‑end event coordination, vendor management, and delivering memorable guest experiences.

• Event Planning & Execution:
  • Plan, organize, and execute in‑house and off‑site events such as live music, themed nights, private parties, and corporate gatherings.
  • Develop event concepts aligned with brand positioning and customer preferences.
  • Manage event timelines, schedules, and logistics to ensure smooth execution.
• Vendor & Partner Coordination:
  • Coordinate with vendors, entertainers, decorators, and suppliers.
  • Negotiate pricing, contracts, and service deliverables.
  • Ensure vendors meet quality, timing, and safety expectations.
• Budgeting & Cost Control:
  • Prepare event budgets and track expenses to ensure cost efficiency.
  • Monitor spending and ensure events are delivered within approved budgets.
  • Evaluate event ROI and provide cost optimization suggestions.
• Marketing & Promotion Support:
  • Collaborate with marketing teams to promote events through social media and in‑store channels.
  • Support content creation for event promotions and post‑event engagement.
  • Track attendance and customer feedback to improve future events.
• On‑Site Coordination & Guest
  
  Experience:
  
  
  • Oversee on‑site event setup, execution, and breakdown.
  • Act as the main point of contact during events to resolve issues promptly.
  • Ensure a high‑quality guest experience and adherence to service standards.
• Reporting & Continuous Improvement:
  • Prepare post‑event reports covering attendance, feedback, and outcomes.
  • Gather insights to refine event planning processes and concepts.
  • Maintain records of events, vendors, and performance metrics.

• Bachelor's degree or diploma in Event Management, Hospitality, Marketing, or related field.
• 2–5 years of experience in event planning, preferably within hospitality or F&B environments.
• Experience managing multiple events and coordinating vendors.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Creative mindset with attention to detail.
• Ability to work flexible hours, including evenings and weekends.
• Problem‑solving and decision‑making skills.

• Creative role in a vibrant hospitality environment.
• Opportunity to design unique and engaging events.
• Supportive and collaborative team culture.
• Competitive compensation and growth opportunities.

Apply now!