Procurement coordinator

Job Purpose

Assist the Purchasing Manager/Department in the day‑to‑day operations of the department guided by the purchasing policies and procedures to maintain smooth supply of raw materials and negotiate deals with potential vendors. Manage procurement records including purchase order and history. Follow up with vendors on shipment and delivery.

• Receive purchase requisitions from various departments.
• Scout for the best market source and supplies.
• Update database of foreign and local suppliers.
• Compare and negotiate price before presenting it to the Purchase Manager.
• Prepare Purchase Order for approval.
• Follow up with accounts department for payment, as necessary (CDC/Bank Transfer/Advance Payment).
• Follow up with logistics department for collection, as necessary.
• Follow up and communicate with suppliers through email and telephone.
• Handle claims and/or returns to suppliers and track them till replacement of goods /credit note related to them.
• Follow up pending documents such as PRNs, RFQs, P.O, delivery, shipment, insurance, defective goods etc.
• Periodic supplier re‑evaluation to know the performance of the supplier based on the purchase transactions with them.
• Prepare purchase documents as per company policy and standards.
• Report quality and quantity discrepancy whenever encountered.
• Assist in developing effective flow of purchase policies and procedures.
• Assist in obtaining maximum credit facility.
• Maintain company's interest and objectives when dealing with Clients and third parties.
• Perform other tasks assigned by the Direct Line Manager.

To ensure approved purchases are cost‑efficient and of companys standard.

Bachelors degree holder, preferably in Commerce or related discipline or engineering.

Minimum 4 years of work experience for the same or similar role.

• Skilled in understanding and reviewing purchase orders, invoices, sales and other reports.
• Working knowledge in MS Office.
• Hands‑on experience with purchasing software.
• Good communication and negotiation skills.
• Strong administration and data entry skills.
• Preferably with UAE driving license.