Head of procurement

The Head of Procurement is responsible for leading and centralizing all procurement activities across the company, with primary focus on:

• Real Estate Development (consultants, contractors, specialists)
• Facilities Management procurement
• Property Management operational procurement
• Corporate and shared services purchasing

The role ensures structured, competitive, transparent, and cost-effective procurement practices aligned with company strategy, governance framework, and Delegation of Authority (DOA).

The Head of Procurement is also responsible for developing, maintaining, and enforcing all procurement policies, tendering procedures, and vendor management protocols across the organization.

• Develop and implement the company’s centralized procurement strategy.
• Align procurement approach with development pipeline and operational needs.
• Ensure cost optimization without compromising quality and timelines.
• Establish procurement planning aligned with project lifecycle and FM requirements.
• Support budget discipline through structured procurement processes.

• Lead selection and appointment of:
• Design consultants
• Project management consultants
• Main contractors
• Subcontractors (where applicable)
• Specialist suppliers

• Prequalification processes
• Tendering strategies
• Bid evaluation frameworks
• Technical and commercial comparison matrices
• Coordinate closely with Projects, Design, and Finance teams during tendering.
• Ensure proper documentation of evaluation, negotiation, and award decisions.
• Support contract finalization in coordination with Legal (without owning legal drafting).

Oversee procurement of:

• FM service providers
• Maintenance contracts
• Annual service agreements
• Specialized technical services
• Operational supplies
• Standardize service-level agreements (SLAs).
• Ensure cost benchmarking and periodic re-tendering.
• Monitor vendor performance in coordination with FM and Property Management.

• Manage centralized purchasing for:
• IT systems and software
• Office fit-outs and furniture
• Corporate service contracts
• HR-related procurement
• General administrative purchases
• Establish purchasing thresholds aligned with DOA.
• Prevent fragmented or unauthorized procurement practices.

• Develop and maintain:
• Procurement Policy
• Tendering & Evaluation Procedures
• Vendor Prequalification Guidelines
• Negotiation Protocols
• Vendor Performance Management Framework
• Contract Variation Control Procedures
• Ensure alignment with Internal Governance & Controls framework.
• Maintain Approved Vendor List (AVL).
• Establish procurement documentation standards.
• Conduct periodic procurement audits.

• Develop structured vendor onboarding process.
• Maintain vendor database and performance history.
• Conduct vendor evaluations post-award.
• Implement supplier risk assessment mechanisms.
• Prevent conflict-of-interest situations in vendor selection.
• Ensure transparency and competitiveness in all awards.

• Ensure competitive pricing through structured tendering.
• Develop cost benchmarking database.
• Support value engineering initiatives during development.
• Monitor procurement savings and cost efficiencies.
• Review variation orders from commercial governance perspective (in coordination with Projects and Finance).

Ensure procurement approvals strictly comply with Delegation of Authority.

Prevent:

• Single-source awards without justification
• Unauthorized commitments
• Retroactive approvals
• Escalate deviations to Director of GRC / EXCom when required.

• Prepare periodic procurement reports covering:
• Award status
• Savings achieved
• Tender pipeline
• Vendor performance
• Risk exposure
• Provide dashboards to EXCom.
• Monitor procurement cycle times and efficiency.

• Bachelor’s degree in Engineering, Construction Management, Business Administration, or related field.
• Master’s degree preferred.
• Professional certifications advantageous:
• CIPS (Chartered Institute of Procurement & Supply)
• PMP (for…