Purchasing Coordinator

Purchasing Coordinator

Are you someone who loves keeping things organized, enjoys working with data, and knows how to follow up until the job is done? Do spreadsheets, systems, and supplier coordination sound like your kind of challenge?

If yes, we’d love to meet you.

As our Purchasing Coordinator
, you’ll be at the heart of our procure-to-pay cycle. You’ll support day-to-day purchasing operations, ensure system data is accurate, follow up on orders and deliveries, and keep everyone aligned from suppliers to finance, warehouse, and marketing teams.

This role is perfect for someone early in their career who wants hands-on exposure to purchasing, ERP systems, and cross-functional collaboration.

• Prepare and process purchase orders, ensuring specifications, pricing, quantities, and approvals are spot-on
• Create SKUs for newly approved products and link them accurately in the ERP system
• Track purchase orders from creation to delivery including confirmations, amendments, and cancellations
• Follow up with suppliers on acknowledgements, delivery timelines, and documentation
• Coordinate with warehouse and logistics teams to support smooth deliveries and resolve discrepancies
• Maintain clean, accurate purchasing and product data (pricing, barcodes, descriptions, selling prices)
• Organize supplier confirmations, delivery notes, and correspondence
• Enter and validate data for new products, price updates, and purchase transactions
• Prepare basic purchasing reports such as PO status, pending deliveries, and supplier follow-ups
• Work closely with Finance, Warehouse, and Marketing teams to align purchasing with business needs
• Support product launches by ensuring purchasing status and product data are ready on time
• Share accurate product and purchasing information to support promotions, content creation, and inventory planning
• Support invoice matching, payment follow-ups, and credit note processing
• Help resolve basic invoice and documentation discrepancies
• Maintain organized purchasing records in line with audit and internal control requirements

• Bachelor’s degree in business administration or a related field
• 0–2 years of experience in purchasing, procurement, or a similar role
• Experience using ERP systems (Microsoft Dynamics NAV is a plus!)
• Strong skills in Microsoft Excel and Outlook
• Excellent written and verbal communication skills in English
• Exceptional attention to detail and data accuracy
• Ability to juggle multiple purchase orders and follow-ups
• Clear, professional communication with internal teams and suppliers
• Basic understanding of purchasing workflows, approvals, and documentation

At Boutiqaat, you won’t just join a company you’ll join a movement redefining e-commerce beauty and lifestyle retail. Here, every day offers new challenges, learning opportunities, and a chance to help build a smarter, more efficient operation from the ground up.

Kickstart your career with hands-on experience, expert mentorship, and real impact.

Apply now and be part of something exciting!