Administrative Assistant - Procurement

Administrative Assistant - Procurement

Grand Hyatt Grand Hyatt Dubai AE - DU - Dubai Procurement and Purchasing Administrative Full -time

Req  : DUB
005920

Worldwide

The Procurement Contract Management & Administration role is responsible for overseeing all aspects of procurement contracts, ensuring proper documentation, smooth execution, compliance, cost-effectiveness. closure activities & final settlement of all terms

Key duties include drafting, reviewing contracts with vendors, ensuring alignment with legal and organizational standards.

Monitor contract timelines, milestones, and deliverables to ensure timely completion

The role involves managing vendor relationships, conducting performance evaluations, and securing favorable terms that maximize value and minimize risks for the organization

In addition to procurement tasks, the role has a significant administrative component.

This includes tracking and managing team attendance, leave requests, and coordinating schedules to maintain operational efficiency.

The individual is responsible for ensuring that all departmental activities comply with HR policies and for resolving any discrepancies related to attendance or leave.

The role requires maintaining an organized filing system for contracts and vendor records, preparing regular reports on contract status, vendor performance, department metrics, and procurement expenses.

Monitor contract expiration dates and proactively manage renewals or terminations.

Collaboration with sister hotels & internal departments such as Operations, HR and finance to ensure compliance, cost control, and efficient budget management.

Strong organizational, multitasking, and communication skills are essential, as the position involves liaising with both internal teams and external vendors.

The role ultimately aims to optimize procurement processes while ensuring administrative order within the department.

Skills and Qualifications :

A bachelor’s degree in business, law, supply chain management, or a related field.

Minimum 3-5 years’ experience in contract management (Legal background ), procurement and / or a related field, preferably in a multinational or complex business environment.

Ability to carefully review contract terms and identify potential issues or discrepancies.

Familiarity with contract law, preferred procurement regulations, and ethical standards.

Excellent written and verbal communication skills for managing stakeholders, resolving disputes and noting all Minutes of the Meeting (MoM).

Strong analytical and problem-solving skills to assess risks, performance, compliance & generating Reports.

Experience of contract management software, procurement systems, and Microsoft Office with presentation skills.

On-time contract execution and delivery of goods / services.

Timely renewals or terminations of contracts.

Risk management effectiveness.