Assistant Manager - Tendering and prequalification; UAEN

Job Title: Assistant Manager - Tendering and Prequalification

Reporting to: Assistant Director - Tendering and Prequalification

Location: Dubai (full time and on-site)

The job holder will support the section head and undertake tender activities to obtain maximum efficiency, quality, service and profitability for the organization.

• Support section head with all tender development activities in coordination with the Projects team, ensuring smooth collaboration and timely delivery that meets strict commercial, technical, and contractual requirements.
• Provide contractual and administration support to the pre-contract team and section head, facilitating efficient drafting of SoIs, RATs and thorough JR reviews that optimize project outcomes.
• Prepare comprehensive tender review information, award recommendation reports and clearly documenting methodology, pricing, and margin contingency to enable informed decision-making and maximize profitability.
• Collaborate with the section head to deliver commercial analyses with logical risk factor pricing, and technically and commercially compelling bids, exceeding client expectations and securing valuable contracts.
• Act as the primary point of contact for all tender queries from various departments, efficiently closing PTCs and fostering seamless communication across teams.
• Coordinate closely with Risk/Legal teams, streamlining contract execution and guaranteeing legal compliance and project risk mitigation.
• Partner with the Estimation team/Cost consultants, securing the most cost-effective bids and ensuring strict adherence to project budget constraints.
• Maintain an organized log of all live tender packages for clear oversight by the section head, facilitating timely tracking and efficient project management.
• Implement a robust Quality Assurance system, meticulously verifying the accuracy and completeness of all documents to ensure high-quality tender submissions and minimize discrepancies.
• Adhere to all procurement policies, procedures, processes, and controls at every level, maintaining ethical conduct and safeguarding the organization's integrity.
• Prepare and submit periodic reports on tenders & contract awards to senior management as requested.

• Technical knowledge and experience in Tendering, Procurement & Contract Administration in the industry Project Management skills.
• Proficiency in financial analysis, including cost estimation, budgeting, and pricing strategies and pre-contract commercial management.
• Well versed in using Tender Management software platforms that facilitate end-to-end tendering process.
• Bid strategy development and efficient contract negotiation.
• Ability to manage budgets and large-scale complex projects, including developing project plans.
• Proficiency in Microsoft Office suite
  - Advanced Excel skills/ Power BI tools.
• Excellent communication and negotiation skills.
• Strong analytical and problem-solving and reporting skills.
• Relationship building and networking.
• Risk Assessment and Management.
• Knowledge and experience in FIDIC Contracts Suites.

• Accuracy of complaint description and record timely resolution of complaints.
• 100% adherence to company policies, Processes and procedures
• Accurate and on time reports.
• Timely procurement and contract compilation.
• Supply chain engagement.
• Negotiation and procurement savings.

• Internal employees and departments
• Commercial / Project Management / Finance / Development / Legal

• Consultants / Vendors / Contractors / Industry Peers / Bodies

• Bachelors / Masters degree in Quantity Surveying / Civil Engineering / Supply chain Management
• Certified Professional in Supply Management (CPSM) or Memberships from relevant professional bodies (RICS/CIArb.) - preferred
• Minimum of 4-6 years experience in procurement, tendering, and contract management