Principal Proposals Specialist

Job Overview

The Principal Proposals Specialist is responsible for leading the proposals preparation process in line with the organisation's bid delivery procedures.

• 7 years of Bids & Proposals experience
• Ability to work as a team member as well as act as team leader
• Maintain key competencies associated with the Proposals function
• Ability to effectively communicate with team members and management
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook, Access)

Key Tasks and Responsibilities:

• Liaise with and support the Corporate Audit function for annual Business Line proposal related audits
• Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM

• Responsible for preparation and timely submission of all assigned tenders with Proposals and Senior Proposals Specialists
• Coordinate workload and resource allocation with Proposal Manager
• Monitor appropriate coordination activities of Proposals and Senior Proposals Specialists
• Provide bid action list close out and documentation
• Co-chair bid kick-off meetings and schedule progress meetings as required
• Ensure basis of bid and bid inputs align with strategy and customer requirements
• Oversee bid submission and subsequent clarifications
• Manage and facilitate bid delivery meetings, review process, presentations, and associated actions
• Monitor the progress of the bidding activity to ensure deliverables are successfully achieved for bid submission
• Develop and ensure challenge skills are integrated throughout the bid review process
• Assist with client negotiations
• Develop Lessons Learned for bid submissions and the bid process for wider cascade to the business via the Estimating and Proposals Managers and required close out actions if any
• Accountable for the financial and technical success of the bid or area of bid responsibility