Executive Assistant

Job Summary

We are looking for a proactive and highly organized Executive Assistant cum Office Manager to support the Promoter and manage end-to-end office administration for our Dubai operations. The role requires handling executive support, office setup and administration, coordination with vendors, and ensuring smooth day-to-day functioning of the office, especially in the Promoters absence.

Key Responsibilities

Executive Assistance

• Act as the primary point of contact for the Promoter in Dubai.
• Manage calendars, meetings, travel arrangements, and follow-ups.
• Handle confidential communication, emails, and documentation.
• Coordinate with internal teams and external stakeholders on behalf of the Promoter.

Office & Administration Management

• Oversee day-to-day office operations and administrative functions.
• Manage office setup, vendors, service providers, and facilities.
• Handle procurement of office supplies and assets.
• Ensure compliance with local administrative and documentation requirements.
• Coordinate with consultants for visas, licenses, renewals, and other regulatory needs.

Coordination & Support

• Liaise with banks, consultants, landlords, and government offices as required.
• Support visiting leadership or teams from India.
• Maintain records, MIS, and reports related to office administration.
• Ensure smooth operations during periods when the Promoter is traveling or unavailable.

Desired Candidate Profile

• 510 years of experience as an Executive Assistant, Office Manager, or similar role.
• Prior experience working with senior leadership / promoters is essential.
• Strong knowledge of office administration and vendor management.
• Excellent communication skills (English mandatory; Hindi an advantage).
• High level of discretion, ownership, and problem-solving ability.
• Well-organized, presentable, and comfortable working in a startup / expansion environment.