Executive Assistant - Professional Services UAE

Our client, a recognised, VC-backed SME is one of the most respected authorities in their field - within professional services. With 6 international offices inc. London & Dubai, they are now seeking a professional, experienced Executive Assistant for one of the leading Partners based in Dubai, requiring experience at C-Suite level, ideally from large consulting firms, involving regular travel to accompany the Partner to speaking engagements & consultancy work - and other duties atypical of a Senior EA for a Partner within an international consultancy.

The role ensures the EA is able to operate efficiently, with proactive diary management, managing complex work streams and administrative tasks. The EA acts as a trusted liaison point within a fast-paced professional services environment - and is suited to an experienced EA with similar experience within London / UAE, who are now based in Dubai.

• Manage & optimise the Partners’ diary, anticipating priorities, minimise scheduling conflicts and ensuring effective time management.
• Co-ordinate meetings, including preparation of agenda, briefing notes, papers and tracking follow up actions.
• Screen, prioritise & handle incoming communications on behalf of the Partner.
• Comprehensive diary & inbox management.
• Supporting preparation of confidential board materials, presentations and briefing documents.
• Coordinate and manage travel arrangements – and accompany Partner to events internationally inc. London & Singapore
• Manage arrangements for regular professional services' speaking engagements.
• Keeping momentum across multiple work streams with a fast-paced environment.

• Act as the first point of contact for clients, senior stakeholders and internal teams.
• Maintain strong professional relationships with internal and external stakeholders.
• Track key deadlines, milestones and deliverables.

• Handling sensitive and confidential information with the utmost discretion.
• Draft routine letters, updates and files notes.
• Supporting invoicing and expenses administration.
• Supporting the preparation of meeting documents in line with Company communication style and branding.
• Coordinate internal and external events, including professional networks, seminars and conferences.

• Anticipate the Partners’ needs and take proactive steps to reduce administrative tasks.
• Track and chase internal deadlines, tasks and actions.
• Maintain and overview of the Partners’ workload and commitment to ensure smooth operation and efficiency.

Essential

• Proven experience supporting senior leaders within a global, professional services environment – ideally for a global consulting firm
• Confident & skilled written and verbal communication skills.
• Commercially astute, exercising strong judgement and decision-making skills.
• Exceptional organisation skills, with the ability to prioritise a busy and complex workload.
• High degree of discretion, confidentiality and professionalism.
• Ability to work autonomously, make decisions, and anticipate needs independently.
• Strong personality to handle busy workload, ad hoc duties – with experience dealing with senior Partners’ and ability to dictate diary / logistics as and when required
• Willingness to take a ‘roll your sleeves up’ mindset and accompany Partner to overseas offices for events, attending legal arbitration cases and speaking engagements & events

Desirable

• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Ideally IEAA qualified (or equivalent) – not mandatory